Senior Project Accountant

About the role

This position focuses on managing the full project accounting lifecycle, including project setup, budget tracking, cost monitoring, invoicing oversight, and close-out, in close collaboration with project managers and the Billing Specialist. The Senior Project Accountant will lead financial reporting, revenue recognition, and period-close activities to maintain the financial health and compliance of the firm, while supporting firm leadership, cross-departmental collaboration, and additional operational duties as needed.

Responsibilities

• Oversee and support the Billing Specialist for monthly project invoicing and collections of outstanding invoices.
• Monitor project budgets and expenditures, identify variances, and work with project managers to address cost overruns or scope changes.
• Process and track subconsultant invoices, purchase orders, and expense reports associated with assigned projects.
• Oversee vendor payment processing and perform all accounts payable functions, including reviewing, coding, and processing payments for all non-project expenses.
• Track service contracts for outside vendors and perform monthly reconciliation of the corporate credit card statement.
• Process payroll accurately and on time, including setup of new employee accounts in finance and HR systems, benefit deductions (401(k), medical, dental, disability, etc.), and serve as the primary point of contact for pay-related questions.
• Provide annual payroll census data to the firm's 401(k) vendor.
• Prepare regular project financial reports, including earned value analysis, revenue recognition schedules, and profitability summaries for project managers and leadership.
• Ensure accurate revenue recognition in compliance with firm accounting policies and applicable standards (e.g., percentage-of-completion method).
• Assist with month-end and year-end close activities, including preparation of journal entries and reconciliations.
• Compile and report end-of-year financial data in coordination with co-Managing Partners and the firm's external tax accountant.
• Maintain organized, audit-ready project financial records and documentation.
• Manage the Billing Specialist as a direct report, including daily coordination, quality oversight, mentoring, one-on-ones, and facilitating semi-annual performance reviews.
• Coordinate with the Office Manager and co-Managing Partners on compliance and annual renewals of business and professional licensing across multiple states.
• Support Business Development during project pursuit, close-out, and post-award handoff for accurate project setup and contract review.
• Perform other ad-hoc duties as assigned.

Requirements

• Bachelor’s degree in Accounting, Finance, or related field.
• 5–7 years of progressive project accounting experience, preferably in an architecture, engineering, or professional services firm.
• Strong understanding of project-based accounting, including percentage-of-completion revenue recognition, cost-to-complete analysis, and AEC contract billing structures.
• Demonstrated ability to manage multiple projects and deadlines simultaneously with accuracy, attention to detail, and excellent organizational skills.
• Effective communication skills, with the ability to translate financial data into clear, actionable information for non-financial stakeholders.
• Proficiency in Microsoft Excel and Microsoft Office Suite.

Skills

• Collaborative and service-oriented approach to working with project teams across the firm.
• Proactive problem-solver who identifies financial risks early and escalates or resolves them promptly.
• Adaptability to manage shifting priorities in a dynamic, project-driven work environment.
• High level of integrity and professionalism in handling sensitive financial information.

Qualifications (Preferred)

• 5 or more years of AEC industry accounting experience with full project lifecycle ownership.
• Experience with Deltek Vantagepoint or similar AEC-focused project accounting/ERP software.
• CPA or CPA Candidate.
• Experience supporting payroll, AP/AR, and month-end/year-end close in a multi-office environment.
• Familiarity with subconsultant invoice processing, Standard Form billing structures, or AEC contract compliance.

About our client

An award-winning architecture and design firm supporting clients across the US and internationally, they value and cultivate long-term partnerships with organizations across a wide range of industries and institutional settings. Their collaborative approach draws on the diverse expertise of the team and encourages connections across disciplines and sectors. They bring together different perspectives and ideas to develop more thoughtful, innovative solutions than any individual could create alone. This shared approach to problem-solving is central to how they work and how innovation takes shape.