Senior Program Specialist - Youth
for headings: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. We need to map content.
The posting includes: SCOPE OF WORK (description), Qualifications, Essential Duties & Responsibilities (list), Language Skills, Mathematical Skills, REASONING ABILITY, CERTIFICATES, LICENSES, REGISTRATIONS, WORK CONDITIONS & ENVIRONMENT, Compensation (Pay Range), EQUAL OPPORTUNITY etc (boilerplate to remove), DISCLAIMER etc (remove). Also there is "SCOPE OF WORK" which is like About the role.
We need to preserve all substantive info, not repeat job title. No metadata like Job ID.
We need to decide sections: About the role (from SCOPE OF WORK). Responsibilities (Essential Duties & Responsibilities). Requirements (Qualifications? Actually Qualifications section includes "To perform this job successfully..." plus essential duties? Might be better: Requirements = Qualifications (knowledge, skill, ability). Skills = Language Skills, Mathematical Skills, Reasoning Ability, Certificates/Licenses, Work Conditions? Might be separate. But we have limited headings: Skills, Benefits, Pay, Schedule. Benefits not present, so omit. Schedule not present, omit. Pay present: include Pay section with pay range.
We need to include Qualifications section? The instruction says use headings for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule). So we can have both Requirements and Qualifications? Probably they expect either Requirements or Qualifications but we can include both if content. However we should avoid thin sections. Let's map:
- About the role: SCOPE OF WORK paragraph(s).
- Responsibilities: Essential Duties & Responsibilities (list).
- Requirements: maybe the "Qualifications" block that says "To perform this job successfully..." plus the list of knowledge/skill/ability? Actually that block is under "Qualifications". Then there is separate "Language Skills", "Mathematical Skills", "REASONING ABILITY", "CERTIFICATES, LICENSES, REGISTRATIONS", "WORK CONDITIONS & ENVIRONMENT". Those could go under Skills or Requirements. But we have a Skills heading; we could put Language Skills, Mathematical Skills, Reasoning Ability, Certificates/Licenses, Work Conditions under Skills.
Thus:
- Requirements: maybe the generic "Qualifications" paragraph about ability to perform each essential duty satisfactorily and reasonable accommodations. That's short but substantive.
- Skills: combine Language Skills, Mathematical Skills, REASONING ABILITY, CERTIFICATES, LICENSES, REGISTRATIONS, WORK CONDITIONS & ENVIRONMENT.
- Pay: Compensation Pay Range.
We must not include boilerplate like EQUAL OPPORTUNITY, DISCLAIMER.
We need to use - for any list of duties/requirements/benefits. For Responsibilities we have a long list of duties (sentences separated by line breaks). We'll make each duty a
- . For Requirements we have maybe a short paragraph; not a list, so
. For Skills we have multiple bullet-like items; we can make a
with each skill area as - . For Pay we can
.
We must preserve all substantive information; do not invent or summarize away detail. So we need to include all details from each section.
Let's extract:
SCOPE OF WORK (About the role):
"The purpose of this position is to ensure program eligibility and tracking for all potential participants seeking services within the youth program. Senior Program Specialists serve as the initial point of contact for the organization and are responsible for ensuring youth are directed to and enrolled within the appropriate program(s) for which they are eligible. The incumbent of this position is responsible for determining and maintaining eligibility, enrollments, conducting work readiness workshops, youth development, job training placement, and performance and outcome requirements."
That's the paragraph.
Responsibilities (Essential Duties & Responsibilities): list each sentence after that heading. Let's copy them:
- Direct program development and priorities based on an overall goal to ensure all participants receive individualized, comprehensive, and integrated services to provide opportunities, preparation, and support necessary to successfully transition to a sustainable career path or educational focus
- Identify potentially eligible youth and provide those youths with an orientation covering the full array of applicable services available and how to access those services
- Provide information regarding applicable and appropriate services through other local community programs via referral
- Ensure that youth system services are "transparent" to participants and that all participants are treated similarly
- Determine WIOA eligibility for all youth applicants, including but not limited to gathering, verifying, and certifying eligibility with adequate documentation as dictated by State and WIB policy
- Function as part of the local Workforce Investment System by operating all program linkages, referral processes, and data collection methods necessary to make such a system operational
- Create client files with required documentation for eligibility
- Collect, organize, and analyze information about individuals through records, tests, interviews, and professional sources to appraise their interests, aptitudes, abilities, and personal characteristics for vocational planning
- Maintain case management files, document contact with customers, employers, school staff, and other partners, and provide all required documentation in a timely manner
- Facilitate one-to-one counseling, case management, orientations, and workshops to assist in preparation for job readiness and resume building
- Remain updated on occupational and local labor market information, program requirements, and regulations affecting participants and employers
- Participate in outreach events, field trips, and meetings with partner agencies as assigned
- Provide exceptional customer service for individuals from various backgrounds, including efficient, precise, and courteous communication in a professional environment; interpret standards and guidelines to youth and answer questions regarding process and application status
- Match job skills with applicant qualifications; refer qualified applicants to employers and conduct necessary follow-up with employers and customers to assist with job placement
- Collect customer timecards at their place of employment, process all timecards with accuracy, and document and track number of hours worked
- Ensure all training occurring in a workplace is monitored and evaluated based on safety, labor laws, adequate supervision, positive work ethics, adherence to the formalized training plan, and the contract
- Initiate and maintain ongoing personal contacts with a variety of business and industry representatives and job placement/training agencies to promote programs for participant placement; make cold calls to potential employers; explain the benefits and employment support services provided by programs to employers, including addressing employer's special needs
- Provide follow-up services for a prescribed period of time
- Research the internet, newspapers, agencies, and other resources for job leads; locate jobs for customers; collect data from employers related to job orders, including job requirements and skills
- Prepare and modify documents, including correspondence, reports, memos, and emails
- Handle inbound calls, schedule appointments, file client files, and other office clerical work
- Perform other duties, including but not limited to fulfillment of work schedules, adherence to attendance policies, and other applicable operating rules, policies, and procedures
- Participate in training and professional development to build required knowledge for the position
- Submit accurately completed case notes and participant activities in a timely manner as outlined by sub-recipient guidelines
- Create an Objective Assessment, Initial Assessment, and Individualized Service Strategy in collaboration with the participant to establish a baseline and ensure age-appropriate short- and long-term goals
- Provide a continuum of services reflecting a progressive sequence of activities that allow individuals to experience success and increased responsibility, all of which must be clearly documented in case notes
- Ensure closure is completed when a participant attains their goals, including detailed case notes and a transition plan for follow-up
- Follow processes to safeguard all personally identifiable information
- Complete other duties as assigned
That's many items.
Requirements (Qualifications): The block after "Qualifications" heading:
"To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions."
That's it. So we can put that as a paragraph.
Skills: combine Language Skills, Mathematical Skills, REASONING ABILITY, CERTIFICATES, LICENSES, REGISTRATIONS, WORK CONDITIONS & ENVIRONMENT.
Language Skills: "Ability to read and interpret documents; ability to write routine reports and correspondence; ability to speak effectively with groups of customers or employees of the organization."
Mathematical Skills: "Ability to calculate figures for recording and tracking purposes; ability to calculate hours worked for timekeeping purposes."
REASONING ABILITY: "Ability to apply common sense understanding to carry out instructions furnished in written and oral formAbility to deal with problems involving several concrete variables in standardized situationsAbility to research solutions and problem-solve without direct instruction"
Note there is missing punctuation but we keep as is.
CERTIFICATES, LICENSES, REGISTRATIONS: "California Driver's License and proof of auto insurance required."
WORK CONDITIONS & ENVIRONMENT: "The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. This position is typically situated in a standard office environment, resulting in little exposure to the weather and requiring no unusual physical abilities. Must be able to sit, walk, and stand for long periods. Must have the visual ability to perform detailed work at close distances (computer screens)Must be able to bend, stoop, and reach; must be able to exert physical effort in light to moderate work involving lifting up to 25 lbs., carrying, pushing, and pullingMust be able to read, understand, and explain various forms of written material"
We need to keep that as is.
Pay: "Compensation Pay Range: $21.36 – $22.11 per hour, depending on qualifications and experience. This position is classified as Non-Exempt under the Fair Labor Standards Act (FLSA) and is eligible for overtime pay in accordance with California and federal law."
We should not include the EEO etc.
Now produce HTML fragment:
About the role
...
Responsibilities
- ... each duty
...
Requirements
...
Skills
- Language Skills: Ability to read and interpret documents; ability to write routine reports and correspondence; ability to speak effectively with groups of customers or employees of the organization.
- Mathematical Skills: Ability to calculate figures for recording and tracking purposes; ability to calculate hours worked for timekeeping purposes.
- Reasoning Ability: Ability to apply common sense understanding to carry out instructions furnished in written and oral form. Ability to deal with problems involving several concrete variables in standardized situations. Ability to research solutions and problem-solve without direct instruction.
- Certificates, Licenses, Registrations: California Driver's License and proof of auto insurance required.
- Work Conditions & Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. This position is typically situated in a standard office environment, resulting in little exposure to the weather and requiring no unusual physical abilities. Must be able to sit, walk, and stand for long periods. Must have the visual ability to perform detailed work at close distances (computer screens). Must be able to bend, stoop, and reach; must be able to exert physical effort in light to moderate work involving lifting up to 25 lbs., carrying, pushing, and pulling. Must be able to read, understand, and explain various forms of written material.
Pay
Compensation Pay Range: $21
. For Skills we have multiple bullet-like items; we can make a
- with each skill area as
- . For Pay we can
. We must preserve all substantive information; do not invent or summarize away detail. So we need to include all details from each section. Let's extract: SCOPE OF WORK (About the role): "The purpose of this position is to ensure program eligibility and tracking for all potential participants seeking services within the youth program. Senior Program Specialists serve as the initial point of contact for the organization and are responsible for ensuring youth are directed to and enrolled within the appropriate program(s) for which they are eligible. The incumbent of this position is responsible for determining and maintaining eligibility, enrollments, conducting work readiness workshops, youth development, job training placement, and performance and outcome requirements." That's the paragraph. Responsibilities (Essential Duties & Responsibilities): list each sentence after that heading. Let's copy them: - Direct program development and priorities based on an overall goal to ensure all participants receive individualized, comprehensive, and integrated services to provide opportunities, preparation, and support necessary to successfully transition to a sustainable career path or educational focus - Identify potentially eligible youth and provide those youths with an orientation covering the full array of applicable services available and how to access those services - Provide information regarding applicable and appropriate services through other local community programs via referral - Ensure that youth system services are "transparent" to participants and that all participants are treated similarly - Determine WIOA eligibility for all youth applicants, including but not limited to gathering, verifying, and certifying eligibility with adequate documentation as dictated by State and WIB policy - Function as part of the local Workforce Investment System by operating all program linkages, referral processes, and data collection methods necessary to make such a system operational - Create client files with required documentation for eligibility - Collect, organize, and analyze information about individuals through records, tests, interviews, and professional sources to appraise their interests, aptitudes, abilities, and personal characteristics for vocational planning - Maintain case management files, document contact with customers, employers, school staff, and other partners, and provide all required documentation in a timely manner - Facilitate one-to-one counseling, case management, orientations, and workshops to assist in preparation for job readiness and resume building - Remain updated on occupational and local labor market information, program requirements, and regulations affecting participants and employers - Participate in outreach events, field trips, and meetings with partner agencies as assigned - Provide exceptional customer service for individuals from various backgrounds, including efficient, precise, and courteous communication in a professional environment; interpret standards and guidelines to youth and answer questions regarding process and application status - Match job skills with applicant qualifications; refer qualified applicants to employers and conduct necessary follow-up with employers and customers to assist with job placement - Collect customer timecards at their place of employment, process all timecards with accuracy, and document and track number of hours worked - Ensure all training occurring in a workplace is monitored and evaluated based on safety, labor laws, adequate supervision, positive work ethics, adherence to the formalized training plan, and the contract - Initiate and maintain ongoing personal contacts with a variety of business and industry representatives and job placement/training agencies to promote programs for participant placement; make cold calls to potential employers; explain the benefits and employment support services provided by programs to employers, including addressing employer's special needs - Provide follow-up services for a prescribed period of time - Research the internet, newspapers, agencies, and other resources for job leads; locate jobs for customers; collect data from employers related to job orders, including job requirements and skills - Prepare and modify documents, including correspondence, reports, memos, and emails - Handle inbound calls, schedule appointments, file client files, and other office clerical work - Perform other duties, including but not limited to fulfillment of work schedules, adherence to attendance policies, and other applicable operating rules, policies, and procedures - Participate in training and professional development to build required knowledge for the position - Submit accurately completed case notes and participant activities in a timely manner as outlined by sub-recipient guidelines - Create an Objective Assessment, Initial Assessment, and Individualized Service Strategy in collaboration with the participant to establish a baseline and ensure age-appropriate short- and long-term goals - Provide a continuum of services reflecting a progressive sequence of activities that allow individuals to experience success and increased responsibility, all of which must be clearly documented in case notes - Ensure closure is completed when a participant attains their goals, including detailed case notes and a transition plan for follow-up - Follow processes to safeguard all personally identifiable information - Complete other duties as assigned That's many items. Requirements (Qualifications): The block after "Qualifications" heading: "To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions." That's it. So we can put that as a paragraph. Skills: combine Language Skills, Mathematical Skills, REASONING ABILITY, CERTIFICATES, LICENSES, REGISTRATIONS, WORK CONDITIONS & ENVIRONMENT. Language Skills: "Ability to read and interpret documents; ability to write routine reports and correspondence; ability to speak effectively with groups of customers or employees of the organization." Mathematical Skills: "Ability to calculate figures for recording and tracking purposes; ability to calculate hours worked for timekeeping purposes." REASONING ABILITY: "Ability to apply common sense understanding to carry out instructions furnished in written and oral formAbility to deal with problems involving several concrete variables in standardized situationsAbility to research solutions and problem-solve without direct instruction" Note there is missing punctuation but we keep as is. CERTIFICATES, LICENSES, REGISTRATIONS: "California Driver's License and proof of auto insurance required." WORK CONDITIONS & ENVIRONMENT: "The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. This position is typically situated in a standard office environment, resulting in little exposure to the weather and requiring no unusual physical abilities. Must be able to sit, walk, and stand for long periods. Must have the visual ability to perform detailed work at close distances (computer screens)Must be able to bend, stoop, and reach; must be able to exert physical effort in light to moderate work involving lifting up to 25 lbs., carrying, pushing, and pullingMust be able to read, understand, and explain various forms of written material" We need to keep that as is. Pay: "Compensation Pay Range: $21.36 – $22.11 per hour, depending on qualifications and experience. This position is classified as Non-Exempt under the Fair Labor Standards Act (FLSA) and is eligible for overtime pay in accordance with California and federal law." We should not include the EEO etc. Now produce HTML fragment:
About the role
...
Responsibilities
- ... each duty ...
Requirements
...
Skills
- Language Skills: Ability to read and interpret documents; ability to write routine reports and correspondence; ability to speak effectively with groups of customers or employees of the organization.
- Mathematical Skills: Ability to calculate figures for recording and tracking purposes; ability to calculate hours worked for timekeeping purposes.
- Reasoning Ability: Ability to apply common sense understanding to carry out instructions furnished in written and oral form. Ability to deal with problems involving several concrete variables in standardized situations. Ability to research solutions and problem-solve without direct instruction.
- Certificates, Licenses, Registrations: California Driver's License and proof of auto insurance required.
- Work Conditions & Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. This position is typically situated in a standard office environment, resulting in little exposure to the weather and requiring no unusual physical abilities. Must be able to sit, walk, and stand for long periods. Must have the visual ability to perform detailed work at close distances (computer screens). Must be able to bend, stoop, and reach; must be able to exert physical effort in light to moderate work involving lifting up to 25 lbs., carrying, pushing, and pulling. Must be able to read, understand, and explain various forms of written material.
Pay
Compensation Pay Range: $21