Senior Production Coordinator

Must Have

must be able to work hybrid in Boston or NYC

What You'll Be Doing

• Support the team to execute project components
• Cook up communications between team members and assist in client communications (scheduling meetings for groups, booking conference rooms, prep and print materials)
• Own meeting notes, organize follow-up action items and circulate to teams
• Track progress of project to ensure timelines are followed and updated accordingly
• File and folder nomenclature monitoring
• Create and maintain tracking reports of event’s outreach, contract status, legal reviews, and venue/organizer/permit payment, etc.
• Proofread support, format clean-up as needed for SOW documents
• Research and book or hire external resources as needed/directed (crew members, vendors, local purchases and rentals, facilities, travel)
• Team timesheet tracking and report assembly as directed
• Process invoices and assist in reconciling costs against budget as directed
• Aid in event and opportunity research, presentation assembly, ideation and other creative development tasks
• Build post-event reports and case studies to share across the agency (and presenting in all-staff meetings)
• Graphics coordinating – organize designs for client reviews, track approval status, send to printers or developers as directed

What You'll Bring to Jack

• Experience or Degrees in Events, Hospitality, Theater (Stage Management, Set Design, Lighting Design, etc.), or Communications
• Excellent attention to detail in any project you complete
• Expert scheduling and note-taking skills
• Ability to work under tight deadlines
• Problem solver ready to tackle any challenge
• Willingness to learn and follow processes
• Ability to be proactive, anticipate needs, and be resourceful
• Instinctive time management skills and sense of urgency
• Great communicator, both written and verbal, with the ability to manage up and sideways effectively
• Technical skills required: Microsoft Office, Google Workspace, Adobe Acrobat, Budgeting software (Procim is a bonus!), Expense reporting software, travel booking software.

Who You Are

• Extraordinary! Both as a person and a multi-tasker.
• Detail-oriented. You leave nothing to chance.
• Creative problem solver. You're able to change course at the drop of a hat.
• Cool under pressure. Ready to respond to any situation that might pop up.
• Inclusive: you actively support and engage in creating and sustaining a workplace that fosters creativity and innovation.