Senior Procurement Specialist
About the role
The Procurement Excellence Office is new, the team is small, and the playbook is being written. We are looking for a Senior Procurement Specialist with real field experience, strong character, and the drive to build something that outlasts any individual project.
Responsibilities
Own cost tracking from first bid through executed subcontract; maintain a live view of committed, awarded, and pending values against the project budget so that cost exposure is visible at every stage of buyout
Reconcile subcontract values against the GMP on a scope-by-scope basis; identify and communicate variances early so that the project team can make informed decisions before commitments are locked
Build and maintain the basis-of-cost file for every awarded scope: unit rates, allowances, exclusions, alternates, and the documented rationale behind each negotiated value
Assess the cost impact of every change event before routing it for approval; distinguish between true scope additions, gaps in the original bid, and subcontractor commercial plays, and price each accordingly
Track cost-to-complete across your scopes throughout execution; flag cost trends, emerging overruns, and rebuy risk to the project team before they become realized losses
Support Owner-facing cost reporting for sole-sourced and design-assist scopes; ensure open-book documentation is accurate, current, and defensible at every review
Build and release complete bid packages using the standardized Work Breakdown Structure (WBS); lead leveling, gap analysis, negotiation, and award so every scope enters the field with a clear, defensible commercial foundation
Own the basis-of-cost defense through Negotiation Approval; facilitate open-book pricing reviews with the Owner for sole-sourced design-assist scopes
Complete the Contract Attachments Checklist per scope before Award Approval and ensure Owner Liquidated Damages flow down to every subcontract scope that drives the relevant milestone
Assemble executed subcontract packages with correct exhibits, flowdowns, and insurance; identify and resolve cycle time delays before they affect the project schedule
Manage subcontracts through the full execution lifecycle so that performance issues, compliance gaps, and commercial deviations are surfaced and resolved before they become project-level problems
Monitor subcontract cost obligations through execution: track payment applications against the schedule of values, flag billing anomalies, and ensure amounts certified align with work in place
Own post-execution compliance tracking so subcontractors arrive ready to work and nothing critical is outstanding
Assess each change event against enterprise rules (change order, new contract, or rebuy), price the cost impact independently before negotiating, and maintain fallback bidder lists so that a sub failure or GMP rejection does not stop the project
Engage directly with field teams during preconstruction and buyout; attend site walks and constructability reviews as an active contributor who brings procurement perspective to buildability conversations
Identify sequencing constraints, design gaps, and safe-to-build risks at the bid package level before they generate change orders in the field
Facilitate clean Estimating-to-Operations handoffs by documenting assumptions, clarifications, vendor exceptions, and open items so that hard-won precon knowledge is not lost at the transition
Bring solutions to the team, not just status: when a buyout is struggling or a process is not working, diagnose the root cause and propose a specific fix rather than flagging the problem and moving on
Maintain and enforce WBS templates, scope libraries, bid tools, and QA checklists; when you find something outdated or missing, update it rather than working around it
Serve as a technical SME for complex scopes, design-assist transitions, and rebuy events
Treat every buyout cycle as a source of institutional knowledge; capture lessons learned and translate them into updates that make the next project easier for everyone on the team
Requirements
8+ years of procurement, estimating, or construction management experience on large-scale commercial, industrial, or mission-critical projects
Direct, hands-on experience in your market segment with scopes you have procured, subcontractors you have managed, and commercial outcomes you have owned
Demonstrated experience managing subcontracts through full execution: change management, performance monitoring, and closeout
Direct experience with project cost management: buyout reconciliation against GMP, cost-to-complete tracking, change order pricing, and Owner-facing cost reporting
Direct negotiation experience at $5M or more per scope with the ability to build and defend a basis-of-cost file
Meaningful site presence and constructability experience; procurement decisions informed by direct knowledge of how work gets built
Proficiency in contract structure: WBS format, scope exhibits, LD language, flowdown clauses, and QCS-format subcontracts
Proficiency in BuildingConnected or equivalent, Procore, and Excel for WBS-format bid leveling
Bachelor's degree in Construction Management, Engineering, Business, or Supply Chain preferred. Equivalent field experience considered
CCM, CPP, or CPSM a plus