Senior Procurement Buyer/Category Manager

Procurement Systems & Data Support

• Assist with administering procurement-related workflows within MCCA’s ERP system (Business Central), including data entry, purchase order setup, and system maintenance.
• Support the development and maintenance of dashboards and reporting tools to track procurement activity, open and past due orders, and contract performance.
• Contribute to system updates, configuration improvements, and procurement documentation in collaboration with IT and Finance.
• Aid in the transition from manual to electronic procurement processes to enhance efficiency and accuracy.

Purchasing & Contract Administration

• Care for the creation and management of procurement records—including system entries, contractual documentation, and collaboration with internal teams—to ensure accurate setup of contracts and Standing Orders (SOs) in Business Central, along with ongoing tracking of supporting documentation throughout the procurement lifecycle.
• Acquire and review competitive bids, quotes, and proposals from vendors; support internal stakeholders in evaluation and selection processes.
• Maintain comprehensive procurement files—both paper and electronic—including contracts, supplier agreements, software licenses, and warranties.
• Create and manage organized record-keeping systems and documentation for each procurement and provide timely updates to relevant stakeholders as needed.
• Create and manage purchase orders, monitor deliveries, and ensure accurate receipt and inspection of goods and services.
• Conduct market research and total cost analysis.
• Aid in the end-to-end contract lifecycle, including solicitation, evaluation, award, negotiation, execution, and performance monitoring.
• Support procurement audits, reporting, and compliance reviews.

Strategic Procurement & Process Improvement

• Identify opportunities for efficiency and cost savings through better procurement planning and process improvements.
• Collaborate with departments to track recurring purchases and help consolidate buying where appropriate.
• Assist in developing and revising procurement-related standard operating procedures (SOPs) and guidance materials.

Vendor & Internal Stakeholder Support

• Support communication with vendors to ensure clarity on order specifications, delivery expectations, and contract terms.
• Aid in inventory control procedures, including updating warehouse pricing and collaborating with the Warehouse Manager and departmental users.
• Participate in tracking and reporting supplier diversity metrics in partnership with other stakeholders.
• Support and provide guidance on vendor relationships, contract performance, and vendor record management.
• Facilitate business performance reviews by working with departments to evaluate whether vendors are meeting contractual KPIs and organizational needs, and offer solutions and guidance to improve outcomes where necessary.
• Assist the Director collaborating with the Authority’s Owner’s Project Manager (“OPM”) on all Capital Projects regarding scheduling and contract terms and conditions.
• Ensure confidentiality of all contract negotiations and financial data related to purchasing activities, as well as matters relating to risk concerns.
• Represent the MCCA and maintain professional relationships with state and federal agencies, outside supply sources, and relevant professional associations.
• Remove barriers to supplier diversity by researching and analyzing small businesses to align with procurement needs; analyze and plan opportunities to increase diverse business participation.
• Aid in managing relationships with internal stakeholders to develop best practices and ensure adherence to internal procedures and protocols, contributing to the strategic planning and execution of bidder Q&As, bidder conferences, RFPs, and contract negotiations.

Supplier Diversity Responsibilities

• Support compliance with the MCCA Supplier Diversity Program (MSDP) and the Commonwealth Supplier Diversity Program (SDP), including applicable DCAMM Affirmative Marketing Program requirement, as required by Massachusetts public procurement and construction laws.
• Conduct outreach to certified diverse, local, and small businesses when sourcing incidental and small procurements, including representing MCCA at external vendor events.
• Document good faith efforts, outreach activities, and supplier diversity participation in procurement files and folders.
• Participate in required supplier diversity and procurement training programs.
• Perform other work-related duties as assigned.