Senior Payroll Specialist

At Milan Laser Hair Removal, we're not just transforming skin—we're transforming confidence. As the nation's largest laser hair removal provider, we're built on a culture of excellence, innovation, and delivering a world-class experience for both our clients and our team.

About the role

We're looking for a Senior Payroll Specialist who is detail-oriented, analytical, and experienced in managing complex, multi-state payroll processes. This role is ideal for someone who enjoys working with numbers, solving problems, and ensuring employees are paid accurately and on time. As part of our Human Resources team, you'll play an important role in supporting our employees, maintaining payroll compliance, and improving processes as Milan continues to grow.

Status: Full-time | Salaried  Location: Omaha, NE | On-Site

Responsibilities

Payroll Processing & Administration

• Prepare, process, and review bi-weekly payroll for multiple legal entities, ensuring accurate wages, benefits, taxes, garnishments, and deductions.
• Review pre- and post-payroll reports, reconcile discrepancies, and maintain accurate payroll records.
• Calculate and process sales commissions, adjustments, and other payroll transactions.

Payroll Tax & Compliance

• Ensure compliance with federal, state, and local payroll laws and tax regulations.
• Manage payroll tax registrations for new states and localities and respond to inquiries or notices from taxing authorities.
• Support year-end payroll activities, including W-2 reconciliations and tax reporting.

Reconciliation & Audit Support

• Support payroll-related audits, including payroll accounting, 401(k), workers' compensation, and payroll taxes.
• Research and resolve payroll discrepancies while maintaining accurate documentation and internal controls.
• Prepare payroll reports and provide data and insights to leadership as needed.

Employee Support & Process Improvement

• Respond to employee payroll questions and resolve issues accurately and professionally.
• Partner with HR, Finance, and other departments on payroll-related activities.
• Identify opportunities to streamline payroll processes, improve accuracy, and increase efficiency.

Requirements

• 5+ years of payroll experience, including complex payroll processing and payroll tax compliance.
• Strong knowledge of federal, state, and local payroll regulations, including earnings and deduction taxation.
• Experience with year-end tax reporting, W-2 reconciliations, and 401(k)/benefits deductions.
• Intermediate to advanced Microsoft Excel skills.
• Strong analytical and problem-solving skills, including the ability to reconcile data across multiple systems.
• Ability to work independently, manage deadlines, and maintain a high level of accuracy.
• Strong communication skills and ability to build relationships with employees, internal teams, and external partners.
• High school diploma or equivalent required.

Qualifications

• Experience with Paycom payroll software.
• Experience managing payroll in a large, growing organization with complex payroll needs.
• Associate's or bachelor's degree in Accounting or a related field.
• Strong understanding of payroll internal controls and compliance practices.
• Highly detail-oriented, analytical, and comfortable researching and resolving complex payroll discrepancies.
• Takes ownership of work, proactively identifies opportunities for improvement, and thrives in a collaborative, fast-paced environment.

Benefits

• Medical, dental, vision, disability and life insurance within 30 days
• Paid time off starting immediately
• 6 Paid holidays
• $50 cellphone stipend paid out monthly
• 401k retirement plan with vested 4% employer match after 90 days
• Career advancement opportunities
• Employees and their spouse or legal partner receive free laser hair removal services

Be part of a fast-growing, nationally recognized brand. Play an important role within Milan's Human Resources team, directly supporting our employees. Work closely with HR, Finance, and other departments across the organization. Have opportunities to improve processes and contribute to Milan's continued growth. Join a collaborative culture that values ownership, continuous improvement, and new ideas.