Senior Manager, Real Estate & Workplace Programs

We need to output HTML fragment with sections: About the role? The posting includes description paragraphs. We need to use

for section headings: About the role, Responsibilities, Requirements, Qualifications, Qualifications, Skills, Benefits, Pay, Schedule. Only include sections when posting has real specific content. We need to parse content. The posting includes: - Intro: "Navan is seeking a Senior Manager, Real Estate and Workplace Programs to build the operating cadence..." That's about the role. - Then "What You'll Do" list of responsibilities. - Then "What We're Looking For:" list of requirements/experience. - Then "Preferred Experience" maybe part of qualifications. - Then "What Success Looks Like" maybe outcomes, could be part of responsibilities or separate? Could be considered as "Success metrics" but not a required heading. We can include under Responsibilities or maybe as a separate section like "Success Metrics" but not allowed headings list; we can only use those headings. So we could incorporate success into Responsibilities or maybe Qualifications. - Then mention of AI tool etc. That's boilerplate about AI-assisted hiring; we need to remove cookie/navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, and application instructions. The paragraph about Navan uses AI-assisted Automated Employment Decision Tool (Metaview)... that's legal/boilerplate about hiring process; should be removed. Also the "Your rights:" etc. Remove. Thus we keep substantive content: role description, responsibilities, requirements, qualifications, preferred experience, success looks like maybe as part of responsibilities. We need to avoid repeating job title as heading. So no heading for Senior Manager, Real Estate and Workplace Programs. We need to output only HTML fragment. Structure:

About the role

... (intro paragraph)

Responsibilities

• ... each bullet from "What You'll Do"

Requirements

• ... from "What We're Looking For:" bullet points (the list after that heading)

Qualifications

Maybe combine "Preferred Experience" and maybe also "Experience supporting a multi-site..." etc? Actually those are requirements. The "Preferred Experience" could be qualifications. We'll put under Qualifications. But we need to ensure we don't create sections with filler like "not specified". We have content. We need to preserve all substantive information; do not invent or summarize away detail. So we need to keep each bullet exactly as in posting? We can keep the substance but not necessarily verbatim? The instruction: "Preserve ALL substantive information; do NOT invent or summarize away detail." Means we should not omit details, but we can rephrase? Safer to keep the bullet points as they are, maybe slightly trimmed but not lose meaning. We'll copy the bullet points. Let's extract bullets. From "What You'll Do": - Build and maintain a trusted global portfolio view of our spaces, lease obligations, commercial terms, capacity, business purpose, key documents, owners, and upcoming decisions. - Own the portfolio calendar, ensuring key lease, renewal, expansion, project, payment, and approval deadlines are visible, actionable, and translated into clear business implications. - Manage broker relationships and transaction workstreams, ensuring market activity, proposals, deal timelines, stakeholder inputs, and decision points are coordinated and aligned to Navan’s business needs. - Own the internal business case for real estate decisions, including options, assumptions, risks, financial impact, operational implications, stakeholder alignment, and recommended path forward. - Partner closely with Finance to maintain visibility into occupancy costs, rent commitments, capex and opex assumptions, budget exposure, forecast changes, and scenario models. - Coordinate occupancy, utilization, and capacity planning inputs across key locations, and use them to frame space planning options such as expansion, consolidation, sublease, exit, relocation, or seating changes. - Partner with business stakeholders to align requirements, constraints, timing, decision makers, and open questions. - Create visibility across real estate and workplace projects, including milestones, owners, dependencies, risks, budgets, escalations, and leadership updates. - Build repeatable standards for space requests, project handoffs, site readiness, and portfolio reviews. - Apply practical AI-enabled workflows and automation to improve portfolio visibility, documentation, reporting, decision preparation, and operating efficiency. That's 10 bullets. Now "What We're Looking For:" bullet points: - 6+ years of experience in corporate real estate, workplace strategy, real estate portfolio management, or real estate program management. - Experience supporting a multi-site corporate real estate or workplace portfolio; international or global portfolio experience strongly preferred. - Strong understanding of lease events, renewals, notice dates, transaction timelines, landlord coordination, broker processes, and key commercial obligations. - Experience managing brokers and external real estate partners while owning internal stakeholder alignment, business case development, financial assumptions, and executive decision materials. - Ability to connect headcount, seats, utilization, cost, timing, and business needs into clear portfolio views, options, and decision support. - Strong partnership skills with Finance, People, Legal, Procurement, IT, Security, and regional workplace teams on occupancy planning, portfolio forecasting, and real estate decision governance. - Strong program management skills, with the ability to create clear cadences, decision tracking, escalation paths, and cross-functional accountability. - Excellent analytical and executive communication skills, with the ability to synthesize conflicting inputs into clear trackers, status updates, decision memos, risk summaries, and leadership updates. - Strong comfort with AI-enabled tools, automation, and data-driven workflows; curious and proactive about using technology to improve how teams operate. - Ability to travel up to 20% across domestic and international locations as portfolio initiatives require. That's 10 bullets. Now "Preferred Experience": - Experience in a high-growth technology company or similarly fast-moving global environment. - Prior experience in corporate real estate, workplace strategy, portfolio strategy, either in-house or with firms such as JLL, CBRE, Cushman & Wakefield, or similar. - Hands-on experience coordinating across AMER, EMEA, and APAC time zones, vendors, lease structures, regional teams, and external project partners. - Familiarity with workplace data sources such as badge data, seat inventories, HRIS headcount, finance forecasts, and lease administration tools. That's 4 bullets. Now "What Success Looks Like" bullet points: - We have one trusted view of every space we occupy, what it entails, what it costs, and what decisions are coming. - Lease obligations, notice windows, renewals, project milestones, and decision deadlines are visible before they become urgent. - Occupancy, utilization, seat count, and headcount data are reviewed consistently and used to frame clear space planning options. - Brokers, Finance, Legal, business stakeholders, and regional workplace teams operate from a clear decision process, with Navan-owned business cases guiding major real estate recommendations. - Leadership has decision-ready materials for major space, cost, timing, and portfolio tradeoffs, and regional workplace teams have clearer structure around real estate-driven work. That's 5 bullets. We could incorporate success into Responsibilities or maybe as a separate section "Outcomes". But only allowed headings list; we could put under Responsibilities as additional bullets, but that might mix. Better to add a section "Success Metrics" but not allowed. Could we treat as part of Responsibilities? The responsibilities already cover actions; success looks like outcomes. Could add a separate section "Expected Outcomes" but not allowed. Perhaps we can add a section "Qualifications" includes success? Not ideal. We could add a section "Responsibilities" and include success bullets as part of responsibilities? Might be okay but they are not responsibilities. However the instruction: "Prefer a few substantive sections over many thin ones." So we could have sections: About the role, Responsibilities, Requirements, Qualifications. That's four sections. We can put success bullets under Responsibilities as additional items (makes sense as they describe what success looks like, which is outcome of responsibilities). Or we could put them under Qualifications? Not. Thus we will include success bullets under Responsibilities as extra bullets. Now we need to ensure we don't include any boilerplate like "Navan uses AI-assisted Automated Employment Decision Tool (Metaview)..." Remove. Now produce HTML:

About the role

Navan is seeking a Senior Manager, Real Estate and Workplace Programs to build the operating cadence for our global real estate and workplace portfolio. This is a real estate-first role with strong program discipline, focused on creating structure around our spaces, lease obligations, key dates, occupancy and utilization, space planning options, active workstreams, stakeholder inputs, standards, and portfolio decision processes. This role owns the internal portfolio strategy, business case development, broker coordination, and decision process. Reporting to the Senior Director, Real Estate & Workplace, this person will own end-to-end portfolio initiatives, turning fragmented information into clear decisions, owners, timelines, risks, and executive-ready updates. This is a hands-on, high-impact role for someone with corporate real estate judgment, global portfolio discipline, and the ability to drive complex cross-functional work. Consistent with Navan’s AI-first value, this person will use modern tools and AI-enabled workflows to make the real estate and workplace operating system faster, clearer, and more scalable.

Responsibilities

• Build and maintain a trusted global portfolio view of our spaces, lease obligations, commercial terms, capacity, business purpose, key documents, owners, and upcoming decisions.
• Own the portfolio calendar, ensuring key lease, renewal, expansion, project, payment, and approval deadlines are visible, actionable, and translated into clear business implications.
• Manage broker relationships and transaction workstreams, ensuring market activity, proposals, deal timelines, stakeholder inputs, and decision points are coordinated and aligned to Navan’s business needs.
• Own the internal business case for real estate decisions, including options, assumptions, risks, financial impact, operational implications, stakeholder alignment, and recommended path forward.
• Partner closely with Finance to maintain visibility into occupancy costs, rent commitments, capex and opex assumptions, budget exposure, forecast changes, and scenario models.
• Coordinate occupancy, utilization, and capacity planning inputs across key locations, and use them to frame space planning options such as expansion, consolidation, sublease, exit, relocation, or seating changes.
• Partner with business stakeholders to align requirements, constraints, timing, decision makers, and open questions.
• Create visibility across real estate and workplace projects, including milestones, owners, dependencies, risks, budgets, escalations, and leadership updates.
• Build repeatable standards for space requests, project handoffs, site readiness, and portfolio reviews.
• Apply practical AI-enabled workflows and automation to improve portfolio visibility, documentation, reporting, decision preparation, and operating efficiency.
• We have one trusted view of every space we occupy, what it entails, what it costs, and what decisions are coming.
• Lease obligations, notice windows, renewals, project milestones, and decision deadlines are visible before they become urgent.
• Occupancy, utilization, seat count, and headcount data are reviewed consistently and used to frame clear space planning options.
• Brokers, Finance, Legal, business stakeholders, and regional workplace teams operate from a clear decision process, with Navan-owned business cases guiding major real estate recommendations.
• Leadership has decision-ready materials for major space, cost, timing, and portfolio tradeoffs, and regional workplace teams have clearer structure around real estate-driven work.

Requirements

• 6+ years of experience in corporate real estate, workplace strategy, real estate portfolio management, or real estate program management.
• Experience supporting a multi-site corporate real estate or workplace portfolio; international or global portfolio experience strongly preferred.
• Strong understanding of lease events, renewals