SENIOR MANAGER, PROJECT CONTROL (RAIL ROLLING STOCKS/VEHICLES EXPERIENCE)

Overview

The Senior Manager, Project Control for the Rail Rolling Stock Capital Program prepares scopes of work/specifications, establishes and monitors project master schedules, requests, obtains, and monitors approvals for Life-of-Project (LOP) budgets, works with Vendor/Contract Management (VCM) team on preparing and executing contract documents, and closely monitors and facilitates project progress until completion.

Examples of Duties

• Oversees all cost estimating, budgeting, cost management and control, scheduling, configuration management, and management information system and reporting activities within a rail or bus construction unit, transit fleet services, or vehicle acquisition
• Collaborates with internal staff and consultants/contractors to ensure schedule adherence and program execution through contract close-out
• Prepares detailed cost forecasts and technical specifications
• Plans, executes, and finalizes projects in accordance with agreed upon specifications
• Establishes, maintains, implements, and audits cost and schedule management activities for all departmental Metro Construction projects to ensure compliance with policies, procedures, and plans
• Participates in development and enhancement of Project Management Information System and/or Financial Information System components and modules; implements standard computerized project tracking and status reporting systems
• Reviews, analyzes, and interprets project design and budgets, schedules, and costs related to construction, fleet services, or vehicle acquisition to ensure conformance with authorized scope, time, and dollar requirements, including Life of Project reporting
• Reviews, analyzes, and monitors actual project performance related to cost and schedule management activities
• Identifies problems and recommends resolutions to cost and schedule-related activities
• Conducts meetings and presentations with internal and external stakeholders, management, and Board of Directors
• Prepares and presents reports to management and the Board of Directors
• Manages performance and evaluates work of consultants/contractors/vendors to ensure compliance and consistency with agency, department, and project objectives
• Coordinates the capital and operating budgets and staffing plans in conjunction with Office of Management and Budget
• Manages capital and operating budget; conducts effective performance analyses, and supports executive management in the development and implementation of strategic objectives
• Provides financial plans, projections, and forecasts for programs and projects, and analyzes financial impacts
• Tracks and analyzes actual expenditures versus budget performance to determine and resolve variances
• Manages accounting activities for multiple departments under an executive officer, including payroll, accounts payable, general ledger, and monthly and year-end closeout activities
• Manages, in conjunction with the Procurement department, procurement activities for multiple departments, including Request for Proposal (RFP) development, procurement planning, contract administration and conflict resolution
• Responds to inquiries by Board of Directors, Los Angeles Mayor's Office, outside agencies, and executive officers, and prepares correspondence and analytical reports
• Supervises, trains, mentors, and motivates assigned staff
• Communicates and implements safety rules, policies, and procedures in support of the agency's safety vision and goals; and maintains accountability for the safety performance of all assigned employees

Minimum Qualifications

• A combination of education and/or experience that provides the required knowledge, skills, and abilities to perform the essential functions of the position
• A typical combination includes: Bachelor's Degree in Engineering, Construction, Business, or a related field; Master's Degree in a related field preferred
• Six years of relevant experience or three years of relevant supervisory-level experience providing project control for heavy civil or multiple projects
• A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions
• AACE International (Association for the Advancement of Cost Engineering) Certification preferred

PREFERRED QUALIFICATIONS

• California Professional Engineer (PE) license preferred
• Experience preparing and presenting project status updates to senior leadership, the Federal Transit Administration (FTA), designated Program Management Oversight Consultant (PMOC), California Public Utilities Commission (CPUC), Caltrans, and elected officials
• Experience managing and directing activities for rail vehicle related projects (new procurement, midlife modernization, and/or refurbishment)
• Experience managing consulting staff and rolling stock contractors/system vendors
• Experience working with rolling stock contractors on new rail vehicle procurement and/or midlife modernization projects