Senior Field Office Coordinator

About the role

BNBuilders hires the very best in the construction industry and strives to create an environment that encourages innovation, responsibility, and client satisfaction. As a Field Office Coordinator, you will provide professional, general administrative office and project support, office coordination, and reception services to project sites.

Responsibilities

• Lead the setup, maintenance, and accuracy of project commitment data in Sage 300.
• Prepare, coordinate, and track project contract documents (e.g., Project Agreements, Service Agreements, Subcontract Change Orders) in Sage and issue via DocuSign; follow up to ensure timely completion and resolve documentation issues.
• Assist in compiling and reviewing customer billings, lien releases, certified payrolls, and other project compliance documentation, ensuring accuracy and timely submission.
• Coordinate the distribution and collection of documents to/from subcontractors and maintain accurate document logs; follow up on outstanding documentation and ensure project requirements are met.
• Compile, review, and reconcile client-required cost substantiation documentation, identifying discrepancies and coordinating resolution with the project team.
• Enter weekly field timecards, verify correct coding, and assist field personnel with resolving timekeeping discrepancies.
• Maintain accurate, standardized filing systems, including week-ending and month-ending job files, insurance and bonding logs, commitment logs, safety records, and project files.
• Take a lead role in project set-up, ongoing administration, and closeout activities, ensuring required documentation and processes are completed throughout the project duration.
• Provide guidance and support to Field Office Coordinators and other administrative personnel, sharing knowledge and helping maintain consistent project administration practices.
• Serve as a resource to project leadership and field staff regarding project documentation, administrative procedures, and company processes.
• Assist with general office support, including supporting leadership and administrative teams and coordinating the day-to-day needs of the jobsite office.
• Perform job duties onsite at a jobsite; must be comfortable with all facility setups and administrative requirements for a jobsite.
• Other duties as assigned.

Requirements

• High school graduate or equivalent; at least 2 years of college education preferred.
• Five years of experience in construction administration, with demonstrated experience directly supporting field construction operations; senior-level or lead experience preferred.
• Proficient working knowledge of construction project procedures, concepts, practices, and documentation requirements.
• Proficient verbal and written communication skills, including professional telephone manner and the ability to communicate effectively with project teams, clients, and subcontractors.
• Strong multitasking, problem-solving, time management, organizational, and follow-through skills.
• Advanced knowledge of MS Office applications (Word, Excel, Outlook).
• Knowledge of DocuSign and Bluebeam/Adobe Acrobat is preferred.
• Working knowledge of accounting principles; experience in Sage 300 and construction-related financial processes is preferred.
• Demonstrated ability to independently prioritize responsibilities, manage multiple deadlines, and exercise sound judgment with minimal supervision.
• Self-motivated, reliable, and accountable, with a demonstrated sense of urgency and ownership of tasks.
• Ability to provide guidance and support to less-experienced team members and promote consistent administrative practices.
• Professional demeanor with internal and external clients; positive attitude and ability to receive constructive criticism.
• Flexibility and adaptability to change; ability to work effectively with minimal direct supervision.
• Ability to learn quickly, maintain professionalism in stressful situations, and demonstrate service, courtesy, and compassion.
• Enthusiasm for own and BNBuilders’ work; reliability in meeting company needs through availability, quality work, accuracy, and proactive support.

Physical Demands

• Capable of traversing over construction-type terrain, moving through construction sites and materials, climbing ladders and temporary stairways.
• Conduct visual inspections of construction quality and materials.
• Conduct jobsite walks to ensure successful project completion and identify/eliminate safety hazards.

Work Environment

• Duties are performed onsite at a jobsite, not remotely.
• Frequently exposed to fumes, airborne particles, moving mechanical parts, and vibration.
• Occasionally exposed to a variety of extreme conditions at the job site.
• Noise level in the work environment and job site can be loud.
• Position is performed in outside weather conditions.

Pay

$90,000 - $100,000 annually

Benefits

• Group medical, vision, and dental insurance with two plan options: a PPO plan and a High Deductible/Health Savings Account (HSA) plan with company contribution to HSA.
• Company-paid short- and long-term disability plans, group life insurance, and AD&D plans.
• Vacation: 15 days (3 work weeks) per year, accrued weekly.
• Sick leave: 1 hour accrued for every 30 hours worked, with an annual carryover of 80 hours.
• 10 paid holidays each year.
• Paid parental leave.
• Annual discretionary bonus based on company profitability and performance assessment.
• 401(k) savings plan with company match: 100% match on the first 3% of deferral and 50% match on the next 2%, totaling a 4% match of pay; immediate 100% vesting in all contributions (including company match). Both traditional (pre-tax) and Roth (post-tax) contribution options available.
• Employee Stock Ownership Plan (ESOP): 100% company-funded, invested in BNBuilders stock; participation begins after 1 year of service (with at least 1,000 hours).

Diversity and Inclusion

At BNBuilders, diversity, equity, and inclusion are the driving forces of our culture. We recognize that our unique differences bring richness to our work environment and foster stronger, more meaningful relationships within our company and communities. Our mission is to provide a respectful, safe, fair, and inclusive environment so we can be stronger, wiser, and better together.