Senior Executive Assistant I

Major Responsibilities

• Compile and monitor the daily schedules and coordinate travel for all direct reports and other team members; maintain calendar of events, project deadlines and agendas.
• Review incoming correspondence for important dates, establish diary follow-up, compose response letters and assist with emails, calls, and other correspondence.
• Create and format ad hoc and routine reports, presentations, spreadsheet projects, etc. as requested.
• Cover administrative processes, including meeting scheduling, incoming calls, associate requests, mail distribution, attendance reports, equipment tracking/ordering etc., as requested, ensuring accurate and timely follow-up.
• Ensure visitors are provided appropriate directions, lodging, and travel options.
• Directly manage, or forward to the appropriate parties, the proper resolution for customer service issues and complaints.
• Process and track invoices. Run invoice reports upon request.
• Provide phone coverage, taking messages, for department upon request.
• Oversee, develop and maintain needed administrative record keeping systems and processes for the department.

Qualifications

• 4-7 years of administrative support experience supporting senior leadership.
• Minimum high school diploma; some college is helpful, as additional education provides broader perspectives, and provides additional functional expertise that can be applied on the job.
• Very strong interpersonal skills to communicate effectively both in writing and verbally; ability to draft correspondence on behalf of the supported leader.
• Professional demeanor with demonstrated customer service focus.
• Expert proficiency in all frequently used business software programs, applications or tools (Word, Excel, PowerPoint, Visio, Access, internet usage) required.
• Past experience utilizing audio and visual conferencing equipment, including web-meeting software highly preferred.

Work Location

2675 Morgantown Rd Green Hills, PA 19607

Work Schedule

Monday - Friday 8am - 5pm (Onsite 5 days/week)

Pay

N/A

Schedule

N/A

Benefits

N/A

Skills

N/A

Benefits

N/A

Physical Requirements

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

About Penske Truck Leasing/Transportation Solutions

Penske Truck Leasing/Transportation Solutions is a premier global transportation provider that delivers essential and innovative transportation, logistics and technology services to help companies and people move forward. With headquarters in Reading, PA, Penske and its associates are driven by a dedication to excellence and a commitment to customer success. Visit Go Penske to learn more.

Job Category

Administrative

Job Function

Administrative Support

Job Family

General Administration