Senior Executive Administrative Assistant
Location: Framingham, Massachusetts (Hybrid)
About the role
We are representing an opportunity for a Senior Administrative Assistant to provide high-level support to a VP and two AVPs within a fast-paced Global Talent Management environment. Our team is looking for a highly organized professional who can manage complex calendars, coordinate meetings and travel, support administrative processes, and help keep day-to-day operations running smoothly.
About SSI People: With over 26 years of industry experience, SSi People has built its reputation and expertise on putting people first. Everything we do works toward delivering exceptional experience for our consultants, our clients, and our internal team. Through a genuine commitment to people in everything we do. We have developed refined processes and a stellar internal team to deliver talent quickly. More importantly, we focus on building long-term relationships, not transactions. Putting people first is just what we do well.
Responsibilities
- Organize meetings and events, including room booking, catering, logistics, follow-up, and related preparation.
- Coordinate travel itineraries, process expenses, and support reporting, spreadsheets, and administrative documentation.
- Support department operations by handling office management tasks, payroll and timekeeping administration, proxy support, and backup assistance to other administrators.
Requirements
- 7+ years of administrative experience, with an emphasis on executive administrative experience (supporting C-level executive)
- Administrative experience in a corporate setting is required.
- Strong Microsoft Office experience is required, specifically PowerPoint, Excel, Outlook, and Word.
- Manage multiple calendars, schedule meetings, and coordinate changes while maintaining strong attention to detail.
- Must be able to manage confidential and sensitive information, work in a fast-paced environment, and demonstrate strong organizational, communication, and problem-solving skills.