Senior Events Coordinator

Position Overview

We are seeking a highly organized, professional and proactive Corporate Events Specialist - NYC Regional Lead - to oversee the planning and execution of corporate meetings and events at the firm's Midtown Manhattan headquarters. This highly visible, client-facing role requires exceptional organizational skills, elevated presence, attention to detail, and superior communication. The successful candidate will be a self-starter who takes ownership, anticipates needs, follows up consistently, and ensures details are carried through to completion. The NYC Regional Lead will serve as a key point of contact for internal clients, senior executives, executive assistants, vendors, and cross-functional partners while delivering seamless, white-glove event experiences in a fast-paced, demanding financial services environment.

Responsibilities

• Plan and execute executive meetings, conferences, receptions, client events, and other corporate gatherings.
• Manage multiple events simultaneously from initial intake through execution and post-event follow-up.
• Maintain detailed timelines, checklists, event specifications, and outstanding action items.
• Proactively follow up with stakeholders, vendors, and internal teams to confirm requirements, deadlines, and deliverables.
• Communicate clearly and professionally with senior executives, executive assistants, clients, vendors, and service partners.
• Coordinate closely with Corporate Events, Catering, Office Services, Facilities, Security, and external vendors.
• Oversee room setups, catering, event flow, vendor access, signage, guest requirements, and other event logistics.
• Conduct pre-event checks to ensure spaces are fully prepared and presentation standards are met.
• Anticipate challenges, resolve issues proactively, and remain composed and solutions-oriented when priorities change.
• Deliver a consistently elevated, discreet, and sophisticated hospitality experience for clients and guests.

Qualifications & Key Attributes

• Minimum of 5 years of experience in corporate events, event operations, hospitality, catering, or a related field.
• Exceptional organizational skills and follow-through, with the ability to manage multiple priorities and detailed requirements.
• Strong presence and confidence interacting with senior executives, executive assistants, clients, and VIP guests.
• Proven self-starter who works independently, takes initiative, and maintains ownership through completion.
• Excellent written and verbal communication skills with a proactive, responsive approach to keeping stakeholders informed.
• Strong attention to detail, judgment, discretion, and problem-solving skills.
• Experience in financial services, professional services, luxury hospitality, or other high-touch environments preferred.
• Knowledge of event logistics, catering, room configurations, vendor coordination, and event management systems such as EMS preferred.
• Ability to work on-site in Midtown Manhattan with schedule flexibility based on event requirements.

Benefits

• Medical insurance
• Dental insurance
• Vision insurance
• 401(k) retirement plan
• Paid Time Off (PTO)