Senior Event Planner

Primary Responsibilities

• Plan and execute fundraising events, donor stewardship experiences, campaign activities, community engagement functions, and internal recognition events.
• Develop timelines, project plans, budgets, production schedules, and operational workflows.
• Collaborate with leadership to align events with fundraising goals and donor engagement strategies.
• Recommend creative concepts that elevate the donor and guest experience.
• Oversee all logistics including venue coordination, catering, audiovisual, décor, signage, transportation, registration, and on-site operations.
• Lead event setup, execution, troubleshooting, and breakdown.
• Ensure events are delivered professionally, on time, on budget, and in compliance with organizational standards.
• Maintain contingency plans and proactively address operational challenges.
• Partner with philanthropy staff to support donor cultivation and stewardship activities.
• Collaborate with the corporate giving team to secure sponsorships and maximize ROI for major events.
• Provide exceptional service to donors, sponsors, volunteers, physicians, executives, and community partners.
• Support sponsorship fulfillment, recognition, and guest communications.
• Manage relationships with vendors, venues, contractors, and service providers.
• Negotiate contracts and oversee vendor performance with fiscal responsibility.
• Coordinate volunteers and event committees.
• Ensure all partners meet Bronson’s standards for professionalism, safety, and service.
• Aid in developing and managing event budgets.
• Track expenses, invoices, sponsorship revenue, and reconciliation activities.
• Identify opportunities for cost savings and operational efficiency.
• Communicate with marketing and communications teams on event promotion, branding, and messaging.
• Assist with event collateral, presentations, scripts, and promotional materials.
• Support post-event reporting, analytics, donor follow-up, and evaluation.
• Maintain accurate records in donor and event management systems.
• Exercise professionalism and sound judgment in all event-related activities.

Qualifications

• Bachelor’s degree in Event Management, Hospitality, Communications, Marketing, Public Relations, Business Administration, or related field preferred.
• Equivalent experience may be considered.
• 3–5 years of progressively responsible event planning or hospitality experience preferred.
• Experience with fundraising, nonprofit, healthcare, corporate, or donor-related events strongly preferred.
• Proven ability to manage multiple projects in a fast-paced environment.
• Exceptional organizational and project management skills.
• Strong interpersonal, communication, and relationship-building abilities.
• Ability to manage complex logistics with strong attention to detail.
• Calm, flexible, and solution-oriented under pressure.
• Strong budgeting and vendor management skills.
• Proficiency with Microsoft Office and event/donor database systems.
• Ability to work independently and collaboratively.
• Professional presence and commitment to exceptional customer service.