Senior Event Executive - Hospitality (Logistics Client)

We are looking for a dedicated and hard-working person to join our skilled and dynamic Hospitality Team! This role will help support multiple projects with the ability to get involved in exciting programs with various clients, offering a broad view of Octagon’s offices and clients while assisting with a variety of elite events. Travel is approximately 35%.

Responsibilities

• Lead the planning and execution of event logistics across multiple hospitality programs, ensuring every detail is thoughtfully planned and flawlessly executed.
• Research, develop, and implement creative hospitality experiences, programming ideas, and premium touchpoints to elevate the overall guest experience.
• Manage relationships with third-party vendors, serving as the primary day-to-day contact while overseeing timelines, deliverables, budgets, and execution.
• Support developing décor concepts, event layouts, and floor plans while identifying creative opportunities to seamlessly integrate client branding throughout the guest experience.
• Own gifting execution from concept development through fulfillment, including brainstorming gift ideas, obtaining vendor quotes, managing ordering, personalization opportunities, inventory, and onsite distribution.
• Develop and maintain asset management including signage, printed collateral, production elements, premium giveaways, and branded décor, identifying opportunities to enhance future programs.
• Support budget creation, management, reconciliation, and recap.
• Actively participate in all weekly status calls and other key meetings with both internal and external constituents.
• Lead the planning and execution of food and beverage operations, including menu recommendations, service timing, dietary accommodations, and coordination with venue and catering partners.
• Prepare and distribute event status updates, execution guides, and support staff documents.
• Assist with collecting event results reporting and wrap-up report development.
• Oversee administrative program elements including vendor contracts, certificates of insurance, purchase orders, vendor payments, and overall documentation management.
• General account management and assistance with client requests.

About the Team

Recognized as one of the "Best Places to Work in Sport," Octagon is the global sports, entertainment, and experiential marketing arm of the Omnicom Group. We take pride in being Playmakers—finding insightful, bold ways to create play in our work, our lives, and in the world. We believe in the power of play to create big ideas and unlock potential for our clients and talent. We can put ourselves in the shoes of fans because we ARE fans—of sports, entertainment, and culture at large. This expertise allows us to continually evolve the fan experience across sports and entertainment alongside some of the biggest brands and talent in the world.

Requirements

• 3+ years’ experience in a related events field; past hospitality experience preferred.
• Passion for sports, entertainment, gaming, music, and/or celebrity & lifestyle culture.
• Experience in the world of golf hospitality is a plus.
• Exceptional organizational skills—disarray in folders or inboxes is not tolerated.
• Ability to balance multiple projects on tight deadlines simultaneously.
• Strong interpersonal skills, both written and oral, with a sense of humor and storytelling ability.
• Thrives under pressure and excels at problem-solving, offering creative solutions.
• Proactive self-starter who embraces new challenges and last-minute client requests.
• Proficiency in Microsoft Office suite, particularly Teams, Excel, PowerPoint, and Word.
• Experience running a budget; Excel proficiency is a must.
• Willingness to travel approximately 35% and work weekends/holidays as needed.
• A second language is a plus.

Benefits

• Comprehensive benefits package.

Pay

$50,000 annually. This position is overtime-eligible.

Schedule

Hybrid schedule requiring a minimum of three days per week in the office, with potential for additional in-office days as directed.