Senior Document Control Specialist

Job Posting Important Recruitment Information for this vacancy Job Posting closes: September 07, 2026 Required documents uploaded by: September 07, 2026 Kansas Department of Health and Environment: Our agency is led by Secretary Janet Stanek, who was appointed by Gov. Kelly in Dec 2021. KDHE is comprised of three divisions: Public Health, Environment, and Health Care Finance (which includes the State’s Medicaid program, KanCare). We are the only agency in the nation to have these three entities under one roof which allows us to take a holistic approach to improving and protecting the health and well-being of all Kansans. Verification of identity and employment eligibility to work in the United States is required by federal law. For a list of acceptable documents that establish these criteria, please refer to the federal Form I-9 . KDHE does not provide sponsorships for this position. E-Verify: Kansas Department of Health and Environment (KDHE) participates in E-Verify and will provide the federal government with your I-9 information to confirm that you are authorized to work in the U.S. For additional information regarding E-Verify, please click here . For additional information regarding Immigrant and Employee Rights (IER) please click here . http://www.kdhe.ks.gov/ About The Position Who can apply: External ( Open to Anyone) Classified/Unclassified Service: Unclassified Full-Time/Part-Time: Full-Time Regular/Temporary: Regular Work Schedule: Monday-Friday, 8am-5pm (Flexible schedules available) Eligible to Receive Benefits: Yes Veterans' Preference Eligible: Yes Sponsorship: KDHE does not provide sponsorship for this position. Compensation: Pay rate: $18.31-$19.74 Salary can vary depending upon education, experience, or qualifications. Employment Benefits Comprehensive medical, mental, dental, vision, and additional coverage Sick & Vacation leave Work-Life Balance programs: parental leave, military leave, jury leave, funeral leave Paid State Holidays (designated by the Governor annually) Fitness Centers in select locations Employee discounts with the STAR Program Retirement And Deferred Compensation Programs Visit the Employee Benefits page for more information… Position Summary & Responsibilities Position Summary: Position (K0236339) Assists in directing the activities of the Amendment and Adoption Unit to ensure that the unit is performing at a high level of efficiency and within statutory and regulatory guidelines.Trains staff to read and interpret state statutes, regulations, office policies and other material (state department birth certificate requirements for US citizens born abroad, INS requirements, etc.) used to create amended and adoption records or original records (delayed birth certificate and foreign born adoptions) so that amendments to vital statistic legal documents (births, marriages, divorces, stillbirths) or the creation of an original document are made accurately, properly, and timely. Job Responsibilities may include but are not limited to the following: Provides technical assistance and guidelines to judges, attorneys, and Kansas district court officials when conflicting information appears on records to be amended or records to be changed by citing and correctly applying vital statistics statutes, regulations, or policies.Exercises independent judgment, knowledge, and authority to approve or deny requests and advises the requestor on how to proceed while ensuring adherence to the Kansas state statutes and regulations.In circumstances when court orders appear to disagree with state law, consult with the supervisor and may seek advice from KDHE Legal Services.Performs document scrutiny to detect fraudulent documents for the protection of the integrity of vital records amended and filed. Prepares correspondence to customers in writing and responds to walk-in and telephone customers, including the general public, judges, clerks of the court, attorneys, funeral directors, hospital administrators, medical record clerks, physicians and coroners who have questions regarding vital records.Responds to questions and ensures the confidentiality of vital records and the confidentiality of the request are protected.Counsel’s customers to achieve a common understanding or solution regarding problems that are sensitive in nature when customers are skeptical and uncooperative.Correspond with other agencies of the state and federal government and courts to assure compliance with federal and state statutes and regulations. Qualifications Education: High School, GED Licensing & Certification: Valid Driver's License - Incumbent is required to have and maintain a valid driver's license when operating a state vehicle, a private vehicle, or a rental vehicle for the benefit of the State. Minimum Qualifications: Three years of experience in general office, clerical and administrative support work. Education may be substituted for experience as determined relevant by the agency. Preferred Qualifications: Word, Excel, PowerPoint, Access. Proofreading, editing, attention to detail. Lead worker or leadership experience Ability to work independently Strong oral and written communication skills Customer service experience Experience reading, interpreting and implementing state statute. And regulations Experience in handling confidential information. Post-Offer, Pre-employment Requirements: Additional qualifications for this position that are necessary to perform the Essential Functions of the position. Example: Extended background check, drug screening or physical exams. In accordance with K.S.A. 65-2402(b), any person offered a position of employment in the Office of Vital Statistics will be required to be fingerprinted and to submit to a state and national criminal history record check for the purpose of identification verification and the determination of the applicant’s eligibility to perform tasks within the Office of Vital Statistics. Kansas Tax Clearance Certificate: A valid Kansas Tax Clearance Certificate is a condition of employment for all employees of the State of Kansas. Applicants (including non-residents) who receive a formal job offer for a state job, are required to obtain a valid Tax Clearance within ten (10) days of the job offer. Tax Clearance can be obtained through the Kansas Department of Revenue who reviews individual accounts for compliance with Kansas Tax Law. If you have a missing tax return(s) or owe taxes to the State of Kansas, please know that the Kansas Department of Revenue will work with you. The Kansas Department of Revenue can set you up on a payment plan to receive Tax Clearance so you can get a job working for the State of Kansas. The Kansas Department of Revenue can be contacted at 785-296-3199. Kansas Department of Revenue - Tax Clearance Frequently Asked Questions . Recruiter Contact Information Name: Kyle Sanders Email: Kyle.Sanders@kdhe.ks.gov Mailing Address: 1000 SW Jackson St. Suite 580 Topeka, KS 66612 Job Application Process First Sign in or register as a New User. Complete or update your contact information on the Careers> My Contact Information page. *This information is included in all your job applications. Upload required documents listed below for the Careers> My Job Applications page. *This information is included in all your job applications. Start your draft job application, upload other required documents, and submit when it is complete. Manage your draft and submitted applications on the Careers> My Job Applications page. Check your email and My Job Notifications for written communications from the Recruiter. Email – sent to the Preferred email on the My Contact Information page Notifications – view the Careers> My Job Notifications page Helpful Resources at jobs.ks.gov : “How to Apply for a Job – Instructions” and “How to Search for a Job – Instructions" Required Documents For This Application To Be Complete Upload these on the Careers - My Job Applications page Transcripts DD214 (if you are claiming Veteran’s Preference) Upload these on the Attachments step in your Job Application Resume Cover Letter Helpful Resources at jobs.ks.gov : “How, What, & Where do I Upload Documents” How To Claim Veterans Preference Veterans' Preference Eligible (VPE): Former military personnel or their spouse that have been verified as a "veteran"; under K.S.A. 73-201 will receive an interview if they meet the minimum competency factors of the position. The veterans' preference laws do not guarantee the veteran a job. Positions are filled with the best qualified candidate as determined by the hiring manager. Learn more about claiming Veteran’s Preference How To Claim Disability Hiring Preference Applicants that have physical, cognitive and/or mental disabilities may claim an employment preference when applying for positions. If they are qualified to meet the performance standards of the position, with or without reasonable accommodation, they will receive an interview for the position. The preference does not guarantee an applicant the job, as positions are filled with the best qualified candidate as determined by the hiring manager. Learn more about claiming Disability Hiring Preference PLEASE NOTE: The documentation verifying a person's eligibility for use of this preference should not be sent along with other application materials to the hiring agency but should be sent directly to OPS. These documents should be sent either by fax to (785)296-7712, scanned and emailed to Gustavo.Victoriano@ks.gov, or can be mailed/delivered in person to: ATTN: Disability Hiring Preference Coordinator Office of Personnel Services Landon State Office Building 900 SW Jackson, Rm 401 Topeka, KS 66612 Equal Employment Opportunity The State of Kansas is an Equal Opportunity Employer. We value diversity, equity, and inclusion as essential elements that create and foster a welcoming workplace. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job. If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the agency recruiter.