Senior Director, Procurement Contracts

Under general direction, this position provides professional, advanced, and highly specialized work planning and leading large and complex acquisition projects, contract management, and negotiations for a wide variety of goods or services in support of the College mission. Work requires a high level of procurement, negotiations, and contract management skills to assure best value goods and services are delivered to college units and a high level of stewardship and accountability are maintained for College expenditures. This position contributes to compliance with College policy, federal, state, and local laws and regulations. The highest degree of ethical standards is required.

About the Role

The Senior Director, Procurement Contracts develops, drafts, reviews, and negotiates all types of college formal competitive solicitations and contracts and works with internal departments and third parties to draft, negotiate, and approve agreements. This role exercises professional managerial knowledge in area of assigned responsibility supporting collegewide initiatives, including:

• Leading collegewide procurement and contracting initiatives
• Executing operational plans and negotiating collegewide and college departmental contracts and pricing for complex and high-risk acquisitions
• Leading change management efforts and implementation of new processes and best practices
• Interpreting Florida statute changes and recommending modifications to applicable policies, procedures, or processes
• Assisting in the reporting of all relevant activities

Responsibilities

• 25%: Oversee the development and management of formal competitive solicitations for complex and large-volume acquisitions, including goods, services, equipment, professional services, and construction contracts for capital improvement projects collegewide.
• 15%: Negotiate all assigned collegewide and college departmental contracts in compliance with acquisition objectives, risk management considerations, budget, college policies, state statutes, and all applicable laws and regulations. Ensure appropriate levels of insurance, as recommended by Risk Management, are obtained for all contracts.
• 20%: Act as primary contract administrator for all collegewide and college departmental contracts, including contract amendments and renewals, avoiding lapses in contract coverage, contract termination and close-outs, contractor performance management, and ensuring deliverables are met without exceeding approved award amounts.
• 15%: Manage preparation of all contracts and supporting documents related to award recommendations, including items for approval by President or Board of Trustees. Assist in the preparation, process, and review of all other college contracts and agreements as required.
• 5%: Establish priorities to ensure timely completion of work under assigned areas of responsibility. Communicate professionally with vendors and college personnel. Collaborate with various departments and stakeholders to assist in the development of new agreements.
• 5%: Prepare or oversee preparation of all necessary reports for assigned area of responsibility. Maintain the Procurement Contract Database.
• 5%: Research and evaluate market conditions and other current affairs to assure best value to the College in all procurement activity. Assess vendor performance and resolve contract disputes between suppliers and user departments.
• 5%: Demonstrate continuous effort to improve operations, decrease turnaround times, streamline work processes, and work cooperatively to provide quality customer service.
• 5%: Perform other related work as required.

Requirements

• Master’s Degree required in Business, Business Law, Public Administration, or related field. An equivalent combination of education and experience may be considered.
• Eight or more years of experience in large-scale complex professional procurements, negotiations, and contracts, preferably in higher education or government contracting, including five years of management experience.
• Procurement Certification (CPPB, CPPO, or CPM) is preferred. If selected, non-certified applicants are required to gain certification within two years of hire.

Skills

• Advanced knowledge of complex public procurement and contracting policies, laws, regulations, and best practices.
• Familiarity with a broad spectrum of industries to assist in solicitations, procurements, and contract negotiations.
• Strong professional knowledge of procurement, negotiations, and contract management.
• Effective oral and written communication skills.
• Thorough knowledge of solicitations, vendor negotiation, vendor evaluation, contracting, and contract terms and conditions.
• Ability to remain calm, focused, and organized in high-pressure situations while managing multiple complex tasks.
• Excellent interpersonal skills for managing relationships within the college and among contractors.
• Exemplary English composition, grammar, spelling, and punctuation skills.
• Highest degree of professional ethics.
• Clear and logical reasoning with a structured problem-solving approach.
• Extensive functional knowledge and expertise in all aspects of assigned areas and related interdependencies across the College.
• Strong managerial and team-building skills, with demonstrated ability to motivate and empower teams.
• General understanding of the external environment and its impact on academia, including political, legal, environmental, educational, financial, and social influences.
• Strong knowledge of College structure, policies, and practices.
• Ability to partner with others across the College and externally to exchange information and collaborate.
• Models inclusive excellence through actions supporting the College mission in recruitment, hiring, and retention.
• Ability to perform complex administrative analysis with minimal direction.
• Excellent coordination and communication skills to influence decision-making at all levels.
• Proven expertise in planning and executing operational plans, managing projects and programs.
• Ability to present and disseminate data to various levels across the College.
• Advanced knowledge of computerized systems and operating environments (e.g., Microsoft Office Products and specialized computer systems).
• Ability to interact and effectively communicate with employees and the student population.

Benefits

• Affordable high-quality healthcare insurance (Medical, Dental & Vision)
• Retirement Options – Florida Retirement System (FRS) Pension Plan or the FRS Investment Plan
• Wellness Program
• Vacation/Paid Time Off
• Winter and Spring Break Off
• Paid Parental Leave
• Tuition Assistance and Tuition Reimbursement for employees and family members

Pay

$77,838 - $99,838 (commensurate with education and experience)

Schedule

• Full-time, regular position
• First Shift
• Monday - Friday (Weekends/Varies)
• 37.5 hours per week