Senior Digitization Analyst
About the role
The Digitization Analyst supports the delivery of a federal records digitization and intelligent document processing (IDP) program. This role contributes to the conversion of paper records into high-quality digital formats and assists in implementing metadata tagging, quality control processes, and system integrations that improve data accessibility and retrieval.
Responsibilities
- Chain-of-Custody & File Tracking: Support chain-of-custody processes by tracking file movement across vendors and storage providers. Identify and escalate discrepancies in inventory and transfers for resolution.
- Quality Control (QC): Support execution of quality assurance checks (automated and manual) to validate completeness, legibility, and accuracy. Conduct sample-based QC reviews and document exceptions for escalation and remediation.
- Metadata Tagging & Validation: Apply and validate metadata tagging in accordance with defined schemas and standards. Review extracted data fields and flag inconsistencies or missing values for correction.
- Intelligent Document Processing (IDP) Execution: Support OCR/ICR processing and validate outputs for accuracy and usability. Assist in testing multilingual processing and document extraction performance.
- Data Integration: Coordinate with technical teams to support ingestion of digitized files and metadata into client systems (e.g., Palantir Foundry, Databricks). Perform validation checks to ensure data integrity, formatting, and compliance with security requirements.
- Search & Analytics: Assist in testing and validation of search capabilities (keyword, semantic, or image-based). Provide feedback on search relevance, metadata usability, and data accessibility.
- Stakeholder Coordination & Reporting: Support requirements documentation, status reporting, and preparation of metrics (e.g., throughput, backlog, QC results). Collaborate with internal teams and stakeholders to track progress and resolve operational issues.
- Continuous Improvement: Identify opportunities to improve digitization workflows, metadata quality, and QC processes. Document lessons learned and support updates to standard operating procedures.
Requirements
- Bachelor's degree. Additional four years of experience will be needed in lieu of degree.
- Minimum of four (4) years of experience in technology consulting, data management, digitization, or related field.
- Familiarity with high-volume scanning, OCR/ICR processes, and quality control practices.
- Ability to support multi-step workflows, coordinate across teams, and track deliverables.
- Ability to identify data inconsistencies, troubleshoot issues, and support resolution efforts.
- Must be able to obtain and maintain a Federal or DoD "PUBLIC TRUST"; candidates must obtain approved adjudication of their PUBLIC TRUST prior to onboarding with Guidehouse.
Qualifications
- Exposure to federal records management, digitization programs, or archival processes.
- Familiarity with NARA standards (e.g., 36 CFR 1236), retention policies, or digitization best practices.
- Experience with OCR tools (e.g., ABBYY), document processing tools, or cloud-based data platforms (e.g., AWS, Databricks, Palantir Foundry).
- Understanding of basic data security and privacy principles (e.g., PII handling, FISMA concepts).
Skills
- AIIM CIP, CRM, or other records/data management certifications.
Benefits
The annual salary range for this position is $75,800.00-$113,600.00. Compensation decisions depend on a wide range of factors, including but not limited to skill sets, experience and training, security clearances, licensure and certifications, and other business and organizational needs.
What We Offer
- Comprehensive, total rewards package that includes competitive compensation and a flexible benefits package.
- Medical, Rx, Dental & Vision Insurance.
- Personal and Family Sick Time & Company Paid Holidays.
- Parental Leave.
- 401(k) Retirement Plan.
- Group Term Life and Travel Assistance.
- Voluntary Life and AD&D Insurance.
- Health Savings Account, Health Care & Dependent Care Flexible Spending Accounts.
- Transit and Parking Commuter Benefits.
- Short-Term & Long-Term Disability.
- Tuition Reimbursement, Personal Development, Certifications & Learning Opportunities.
- Employee Referral Program.
- Corporate Sponsored Events & Community Outreach.
- Care.com annual membership.
- Employee Assistance Program.
- Supplemental Benefits via Corestream (Critical Care, Hospital Indemnity, Accident Insurance, Legal Assistance and ID theft protection, etc.).
About Guidehouse
Guidehouse is an Equal Opportunity Employer–Protected Veterans, Individuals with Disabilities or any other basis protected by law, ordinance, or regulation. Guidehouse will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of applicable law or ordinance including the Fair Chance Ordinance of Los Angeles and San Francisco.