Senior Design Manager/Document Controller

Position Overview

The Senior Design Manager / Document Controller will oversee the design coordination, documentation, and compliance of all data center design disciplines on high-performance, scalable, and sustainable data centers. This role involves managing design processes, ensuring accurate documentation is being delivered, creating new processes and supporting cross-functional teams to deliver reliable, efficient systems that power large-scale data center operations across multiple regions.

Key Responsibilities

• Lead and manage design team meetings for data center project delivery.
• Conduct and coordinate design reviews to ensure compliance with specifications, regulatory requirements, and industry best practices.
• Monitor design phase milestones, ensuring timely delivery of design packages and coordination with project schedules.
• Set up and manage documentation flow throughout project lifecycle.
• Review all documentation being issued by design team.
• Develop and set standards for engineering document control.
• Develop and refine design standards and guidelines to ensure consistency for all disciplines across all data centers.
• Maintain document control systems: utilize document management platforms (e.g., Procore, Aconex) to organize, track, and update documents, ensuring version control and accessibility for project stakeholders.
• Ensure Compliance and Standards - verify that all documentation adheres to industry standards.
• Collaborate with construction, and operations teams to collect, review, and distribute technical documents, facilitating seamless communication and project alignment.
• Monitor document submission and approval timelines, providing regular updates to project team and ensuring milestones are met and delays are minimized.
• Prepare and organize documentation for internal and external audits, ensuring traceability and readiness for compliance reviews.
• Manage revisions and updates to documents, ensuring all changes are accurately recorded, communicated, and incorporated into project workflows.
• Identify and implement improvements in document control procedures to enhance accuracy, accessibility, and efficiency in data center project delivery.

Required Qualifications

• Education: Bachelor’s degree in project management or a related field.
• Experience: 8+ years of experience in document control, with at least 5 years in mission critical projects and 3 years with design management.
• Software: Extensive experience with project management document management software (Procore, Aconex, AutoDesk Docs, Smartheets etc.)
• Communication: Excellent communication skills, with the ability to translate simple technical and complex nontechnical concepts into clear, actionable strategies for both technical and non-technical audiences.
• Attention to Details: Strong attention to details to maintain high quality standards.
• Stakeholder Management: Strong ability to influence and manage key stakeholders across engineering, construction, product, and operations teams.
• Analytical Skills: Demonstrated success in analyzing program data, defining KPIs, and reporting on success metrics.

Preferred Qualifications

• Bachelor’s degree in engineering
• Experience working in global data center projects.
• Hyperscaler: Familiarity with AWS, Microsoft Azure, Google Cloud, Oracle Cloud, and Meta cloud providers' data center requirements.
• Global Experience: Experience working on projects in global markets, including knowledge of international land, energy and/or data center regulations and compliance.
• Technical Background: Technical understanding of data centers.

Key Competencies

• Integrity and Ethical Standards: Build trust, ensure fairness, and foster long-term, transparent relationships with suppliers.
• Effective Communication: The ability to clearly convey expectations and requirements to suppliers and negotiation parties, while understanding their needs and concerns. Comfortable delivering written and verbal presentations to internal leadership teams.
• Emotional Intelligence (EQ): Ability to understand the emotions, cultural nuances, and motivations of others, while effectively managing one's own emotions during high-pressure negotiations.
• Strategic Thinking: Ability to think big picture while also managing granular details.
• Adaptability: Proven track record of managing change and ambiguity in a fast-paced environment.
• Leadership: Ability to manage cross-functional teams and external vendors.
• Experience with complex, multi-site projects: Manage multiple projects under tight deadlines and deliver exceptional results.
• Excellent communication and presentation skills: Capable of interfacing with senior leadership and diverse stakeholders.
• Creative problem-solver: Ability to troubleshoot and optimize system performance effectively.
• Attention to Detail: Meticulous in planning, designing, and reviewing documentation to ensure the highest levels of accuracy and reliability.

Working Conditions

• This role requires occasional travel to data center sites across multiple regions (up to 25% travel).
• Ability to work in both office environments and active construction sites, adhering to all safety protocols.

Expected Salary Range

$120,000 – $150,000 + Discretionary Bonus

Location

Denver, CO, Alexandria, VA, Seattle, WA, Austin, TX

Fleet Data Centers Employment

Fleet Data Center employees enjoy competitive compensation and comprehensive benefits, including 100% employer-covered medical, dental, and vision insurance, a 401K program, standard paid holidays, and unlimited PTO.

Note

This job description is not intended to be all-inclusive. Employees may perform other related duties as assigned to meet the organization’s ongoing needs.