Senior Department Administrator - Chemical and Biological Engineering

About the Role

The Senior Department Administrator serves as a primary contact and manages a medium to large academic department with moderately complex operations, including sponsored research. This role independently represents the department, faculty, and programs to the university and external community and may communicate on behalf of the Chair.

Responsibilities

• Manages department administration, finances, and operations; faculty, student, and academic services.
• Acts as a resource to explain and interpret policies and information for students and faculty; advises the Chair in administrative matters and may represent the Chair in their absence.
• Participates in strategic planning with the Chair and serves as a liaison with student and business services departments.
• Supervises and provides work direction to one or more department support staff as well as student and temporary employees; hires, trains, and evaluates performance.
• Oversees hiring, payroll, and employment status transactions; partners with TSS to troubleshoot issues.
• Compiles data, statistics, and drafts regular and ad hoc reports for the department or school.
• Partners with operations division on facilities maintenance, office moves, renovations, and space planning; manages inventory and recommends/approves purchasing for the department.
• Oversees information technology needs and planning; develops and implements policies and procedures.
• Develops department budgets, projections, and detailed forecasts; manages budgets, reviews, and approves purchase orders and expenses.
• Assists local research administration with sponsored research proposals and budgets.
• Writes, edits, and/or publishes newsletters, bulletins, and content to communicate department vision, programs, and research; oversees website and social media presence.
• Plans and implements department events, lectures, and seminars.
• Coordinates search committee meetings, tracks action items, and produces statistics and reports.
• Works with faculty affairs to manage hiring, appointment, promotion, leave, and separation paperwork for faculty.
• Coordinates visa applications and visiting appointments in consultation with the International Center.
• Prepares and works with the registrar to implement course schedules; provides guidance and advice to students and recommends solutions for issues and concerns.
• Supports graduate students and programs.

Requirements

• Bachelor’s Degree.
• 3-5 years of relevant experience.
• Advanced knowledge of Microsoft Office Suite.
• Excellent communication, time management, analytical, organizational, and customer service skills.
• Strong budget and financial management experience.
• Familiarity with federal, state, and institutional guidelines for research and other types of restricted funding.

Pay

Pay range: Minimum $40.75, Midpoint $48.45, Maximum $56.30 per hour. Salary is based on related experience, expertise, and internal equity; generally, new hires can expect pay between the minimum and midpoint of the range.