Senior Coordinator - Security Office (Full-Time)

Basic Job Function Perform the administrative tasks that supports the Security Department’s missions of Sea Island. The assigned duties will include assisting with budget, payroll, AP/AR, scheduling and office administrative duties along with upholding and assuring compliance with all company and departmental policies and procedures. Use of Company Vehicle: Designated to drive a company vehicle Tasks/Responsibilities Answer telephone and respond to caller’s request for assistance; referring routine calls to appropriate individuals or departments as requiredAbility to communicate with other team members of the Security Department and Sea Island LeadersAssist with mail delivery and distributionAssist with payroll for all hourly team members in the Security department; which including entering training and vacationAssist with schedule and coordinate meetings and training coursesMaintain and update the Security Budget and generate End of Month Reports for budget inputAssist with the filing system for all invoices to be paid by the Security departmentCreates invoices for charges to other departments for requested SecurityMaintain all First Aid, Safety and Office suppliesEnters parking decals in UltiPro system for all Sea Island team membersMaintain current file system for accurate and efficient record keepingProcess payments using MICROS systemBalance and perform EOD reportsAssist the Sea Island Main Gate as neededLearn the names and personally recognize our regular Guest and MembersFamiliarization and compliance with various company policies and proceduresUtilize the Adaco General Purchasing as needed to oversee budget items and order suppliesAssist any post or shift as necessaryMaintains the highest quality of skills necessary to perform all requests by the Director of SecurityOrder name badges and uniforms for team membersDiscretely maintain, utilize and dispose of documents containing information that is highly sensitive in natureRead, process and distribute accordingly all incoming mail, voicemail and emailAssist in processing expense reports and code invoices for paymentPrepare monthly summaries and related reports on major accomplishments of the department, capital program milestones, and commentary relating to financial performance of the department Maintain a thorough knowledge of current guest services, activities, dining options, shops, local attractions, and historical information regarding Sea Island and the surrounding area to answer any questions guests may have to the best of one’s abilityIf applicable, complete a Guest Problem Resolutions (GPR) form on any issues (solved or unsolved issues) and follow-up on issues as needed (if computer access is not available give information to admin support)Maintains cleanliness and organization in all work areasUphold appropriate departmental standards of quality/timingUphold and ensure compliance with all company and departmental policies and proceduresReport all equipment problems and maintenance issues, known safety hazards, or unsafe practices and procedures to supervisor immediatelyAttends all scheduled employee meetings and brings suggestions for improvementWilling and timely execution of other duties as delegated by leadership Physical Requirements Ability to kneel, crouch, squat, climb, stand, sit, balance, reach, bend, push, pull and walk for prolonged periodsIf applicable, must have the ability to work for extended time periods in an outdoor environment, including sun, heat, cold, wind, rain, and higher than normal noise levelsAbility to perform repetitive tasks with accuracyAbility to lift, carry, pull, and push up to 30 lbs intermittently throughout a shiftAbility to read, write and communicate effectively in English, both written and verbalMay be exposed to mechanical, electrical, chemical and fume hazardsAbility to maintain compliance with Sea Island’s Company Resort Professional Image Policy.