Senior Coordinator, President's Office

General Description

This position provides leadership and oversight of the daily administrative and operational functions of the Office of the President. The position is responsible for coordinating office operations, personnel administration, budget support activities, facilities and space management, special projects, and administrative processes that support the effective functioning of the President's Office. The position supervises office staff, ensures compliance with University policies and procedures, and serves as a key operational resource for matters involving human resources, budgeting, facilities, and office administration.

Responsibilities

• Provides leadership and oversight for administrative operations within the Office of the President to ensure efficiency, effectiveness, and alignment with University policies and procedures.
• Resolves administrative and operational issues affecting the Office of the President and coordinates appropriate solutions with University departments and stakeholders.
• Evaluates administrative processes and recommends improvements to enhance operational effectiveness and customer service.
• Coordinates logistics for meetings, events, and activities hosted by the Office of the President.
• Coordinates planning, development, and monitoring of budgets supporting the Office of the President and associated funding sources.
• Works collaboratively with University business and finance personnel to support budget planning, forecasting, reconciliation, and reporting activities.
• Reviews and approves leave requests, timesheets, and other personnel transactions in accordance with University policies and procedures.
• Supports the performance, development, and training of Office of the President staff through coaching, goal setting, performance management, and professional development activities.
• Coordinates recruitment, onboarding, employee transitions, and other workforce planning activities for the Office of the President.
• Serves as the primary liaison with Human Resources regarding matters affecting the President's Office.
• Ensures compliance with University policies, procedures, record retention requirements, and administrative regulations.
• Coordinates office space planning, furniture needs, equipment purchases, and related operational requirements.
• Serves as the primary operational contact for facilities-related matters affecting the Office of the President, including renovations, office improvements, and construction projects.
• Assists with special projects and initiatives assigned by the President or designee.
• Serves as backup for key office functions during staff absences, vacancies, or periods of increased workload to ensure continuity of operations.
• May serve as the building's backup Emergency Coordinator, assisting with emergency preparedness efforts, communications, and coordination of building safety procedures.
• Performs other related duties as assigned.

Supervisory Responsibilities

Directly supervises the Coordinator, Office Manager, and OPS employee(s) assigned to the Office of the President.

Qualifications

• Master's degree and 2+ years of relevant experience, or Bachelor's degree and 4+ years of relevant experience.
• Equivalent combination of education and experience pursuant to Fla. Stat. 112.219.