SENIOR CONTRACT ADMINISTRATOR (CONSTRUCTION)

Description

Performs work to enable effective sourcing and contract administration and management in support of Metro's acquisition strategies.

Recruitment Timelines

Interviews are projected to be scheduled for the week of September 28, 2026. The dates are subject to change. We encourage you to monitor your governmentjobs.com profile and emails for the latest updates.

Examples of Duties

• Summaries technical specifications for Request for Proposals (RFPs) and Invitation for Bids (IFBs); performs cost/price analyses on contractor proposals and bids
• Plans procurement processes and assists user departments with setting schedules
• Schedules advertising and announcement of RFPs and IFBs
• Holds pre-proposal and bid conferences to answer questions
• Led proposal and bid evaluation teams; evaluates proposals and bids, including cost/price analysis
• Prepares award recommendations for management
• Attends various meetings, including pre-bid and post-bid debriefings
• Mons contract compliance and negotiates amendments and/or change orders; establishes pricing/negotiation strategies
• Analyzes cost/price elements in contractor proposals, bids, amendments, or change orders
• Determines market effect on pricing
• Resolves problems and disagreements between contractors and user departments
• Converts purchase requisitions to Awards (Purchase Orders) in Metro's online system, including change orders and modifications
• Negotiates contract costs, terms, and conditions with vendors
• Prepares reports and correspondence
• Reviews and approves contractor invoices
• Assists new vendors with requirements of the procurement process
• Conducts closeout actions upon contract completion, such as final audit, payment, etc.
• Provides guidance and assistance to new or entry-level employees

Minimum Qualifications

• A combination of education and/or experience that provides the required knowledge, skills, and abilities to perform the essential functions of the position.
• Additional experience, as outlined below, may be substituted for required education on a year-for-year basis.
• A typical combination includes:
• Bachelor's Degree in Economics, Business, Public Administration, or a related field;
• Master's Degree in a related field preferred.

Required

• Three years of relevant experience performing complex contract administration work;
• Some positions in this class may require specialized experience in area of assignment.

Preferred Qualifications

• Experience conducting the procurement of new contracts and post award administration, including experience with heavy construction and/or environmental contracts.
• Experience conducting solicitation processes of Request for Proposal (RFP) and Invitation for Bid (IFB), including A/E (Architect-Engineer) solicitations.
• Experience performing cost/price analysis on bids and proposals.
• Experience analyzing and negotiating contract costs and terms.
• Experience delivering clear and concise oral and written communication to convey contract requirements.

Essential Knowledge

• Knowledge of theories, principles, and practices of professional services or construction contract administration for public agencies
• Applicable local, state, and federal laws, rules, regulations governing public procurement and complex professional or heavy construction contract administration processes
• Statistical and cost/price analysis
• Supply chain, procurement, and purchase to pay concepts
• Applicable business software applications

Skills

• Performing complex contract administration and management work
• Analyzing situations and identifying and resolving problems
• Producing statistical and financial reports
• Mediating and negotiating
• Communicating effectively orally and in writing
• Interacting professionally with various levels of Metro employees and outside representatives

Ability

• To interview and evaluate contract proposal respondents
• To perform cost/price analysis
• To represent Metro before the public
• To prepare reports, contracts, specifications, correspondence, RFPs and IFBs
• To compile and analyze complex data
• To understand, interpret, and apply laws, rules, regulations, policies, procedures, contracts, and budgets

Special Conditions

• This job specification is not to be construed as an exhaustive list of duties, responsibilities, or requirements.
• The physical demands described are representative of those that must be met by the employee to successfully perform the essential functions of this job.
• Metro provides reasonable accommodation to enable individuals with disabilities to perform the essential functions.
• This classification is at-will and the incumbent serves at the pleasure of the hiring authority when classified as an Intermittent, Emergency, Annuitant, or Temporary employee, is assigned to the Office of Inspector General (OIG) or Board Clerk's Office, and/or reporting directly to the LACMTA Board of Directors.
• Contributes to ensuring that the Equal Employment Opportunity (EEO) policies and programs of Metro are carried out.

Working Conditions

• Typical office situation
• Close exposure to computer monitors and video screen
• Physical Effort Required: Sitting at a desk or table, Operate a telephone or other telecommunications device and communicate through the medium, Type and use a keyboard and mouse to perform necessary computer-based functions, Communicating through speech in the English language required (EY)