Senior Construction Loan Administration Specialist

Core Responsibilities

• Administer the construction draw process including initiation of inspections, monitoring notice to owners and progress payment affidavits, coordinating draw requests, and obtaining title policy updates when required.
• Assure all documentation is in place for proper closeout of construction files through payoff or conversion to permanent financing.
• Monitor management reports and controls on an ongoing basis and timely report any discrepancies to department management and Banker.
• Aid in establishing and revising department procedures as necessary.
• Administer construction loan disbursements in accordance with credit approvals, loan agreements, participation/syndication documents, construction contracts and Seacoast Bank Policies.
• Review and approve construction draw requests, including inspection reports, lien waivers, budgets, and supporting documentation.
• Maintain accurate loan records, participant balances, and construction administration files.
• Support audits, internal reviews, and regulatory examinations.
• Communicate with commercial or residential lenders, CBCs, builders, inspectors, borrowers and others in order to resolve disputes and problems.
• Aid in maintaining department procedures, production and maintenance of appropriate reports, audit and compliance follow-up.
• Ensure adherence to AML/BSA requirements, operational procedures, credit policy, loan policy, audit procedures, risk/control expectations, dual control, data security, Business Continuity, and all other regulated banking requirements.
• Demonstrate Seacoast’s Core Values through ethical conduct, accountability, collaboration, and consistent service excellence.

Responsibilities

• When Bank Is Lead / Agent: Serve as the primary construction loan administrator representing Seacoast Bank to syndicate and participation partners.
• Establish and maintain participation records, participant shares, funding accounts, and billing schedules.
• Review, approve, and process construction draws; allocate and disburse funds to the borrower.
• Prepare and distribute draw notices, funding requests, and advance allocations to participant banks.
• Ensure timely billing and collection of participant funding, fees, and reimbursements.
• Monitor and enforce construction and loan agreement terms, including budgets, milestones, and covenants.
• Coordinate amendments, waivers, extensions, and consent requests with participants and Legal.
• Administer interest, fees, reserves, escrows, and retainage accounts.
• Handle default administration, including participant communication, voting thresholds, and remedial actions.

• When Bank Is Participant: Review participation agreements, loan documents, and construction administration procedures, Frameworks established by the Lead Bank.
• Fund advances accurately and timely based on lead bank notices and participation percentages.
• Reconcile participant balances, interest, fees, and principal activity.
• Monitor lead bank construction administration, draw approvals, and compliance with loan terms.
• Review construction reports, inspections, and material updates provided by the lead bank.
• Identify concerns, deficiencies, or covenant issues and escalate in accordance with internal policy.
• Review and respond to consent, amendments, waivers Requests in coordination with Credit and Legal.
• Ensure accurate internal reporting and ongoing risk monitoring of Seacoast exposure.

Qualifications & Experience

• Bachelor’s degree in Business, Finance, Accounting, or related field, or equivalent experience.
• Five or more years of experience in construction loan administration, syndicated lending, or commercial loan operations.
• Strong understanding of real estate documentation, construction loan agreements, AIA documents, syndicated loan structures, participation agreements, and agent bank responsibilities.
• Working knowledge of construction lending, disbursement controls, lien law, and inspection processes and risk mitigation best practices.
• Experience coordinating with multiple financial institutions, internal and external stakeholders.

Skills & Competencies

• Strong analytical, organizational, and problem-solving skills with attention to detail and documentation accuracy.
• Excellent written and verbal communication skills (internal partners, borrowers, and bank-to-bank interactions).
• Ability to manage complex loan structures, competing priorities, and time-sensitive funding requirements.
• Sound risk judgment with the ability to identify issues early and escalate appropriately.
• Proficiency in loan servicing and construction administration systems, document management platforms, and Microsoft Excel.
• IBS Core and Built System experience and Co-polit and AI technology a plus.
• PC Proficiency in Desktop and/or Laptop devices, with Construction Administration and loan servicing systems, as well as Microsoft Office Suite Software.
• Ability to transfer skills to other software programs.