Senior Construction Loan Administration Specialist

Core Responsibilities

• Administer the construction draw process including initiation of inspections, monitoring notice to owners and progress payment affidavits, coordinating draw requests, and obtaining title policy updates when required.
• Assure all documentation is in place for proper closeout of construction files through payoff or conversion to permanent financing.
• Monitor management reports and controls on an ongoing basis and timely report any discrepancies to department management and Banker.
• Affirmatively establish and revise department procedures as necessary.
• Administer construction loan disbursements in accordance with credit approvals, loan agreements, participation/syndication documents, construction contracts and Seacoast Bank Policies.
• Review and approve construction draw requests, including inspection reports, lien waivers, budgets, and supporting documentation.
• Maintain accurate loan records, participant balances, and construction administration files.
• Support audits, internal reviews, and regulatory examinations.
• Communicate with commercial or residential lenders, CBCs, builders, inspectors, borrowers and others in order to resolve disputes and problems.
• Affirmatively assist in maintaining department procedures, production and maintenance of appropriate reports, audit and compliance follow-up.
• Responsible for understanding and maintaining knowledge of Loan Policy and ensure procedures for exceptions to lending policy are appropriately documented and request changes to policy or procedures to ensure conformity when applicable.
• Adhere to the highest legal and ethical standards applicable to our industry, while observing both the spirit and letter of all government regulations and laws, and bank policies and procedures.
• Ensure adherence to AML/BSA requirements, operational procedures, credit policy, loan policy, audit procedures, risk/control expectations, dual control, data security, Business Continuity, and all other regulated banking requirements.
• Demonstrate Seacoast’s Core Values through ethical conduct, accountability, collaboration, and consistent service excellence.

Qualifications & Experience

• Bachelor’s degree in Business, Finance, Accounting, or related field, or equivalent experience.
• Five or more years of experience in construction loan administration, syndicated lending, or commercial loan operations.
• Strong understanding of real estate documentation, construction loan agreements, AIA documents, syndicated loan structures, participation agreements, and agent bank responsibilities.
• Working knowledge of construction lending, disbursement controls, lien law, and inspection processes and risk mitigation best practices.
• Experience coordinating with multiple financial institutions, internal and external stakeholders.

Skills & Competencies

• Strong analytical, organizational, and problem-solving skills with attention to detail and documentation accuracy.
• Excellent written and verbal communication skills (internal partners, borrowers, and bank-to-bank interactions).
• Ability to manage complex loan structures, competing priorities, and time-sensitive funding requirements.
• Sound risk judgment with the ability to identify issues early and escalate appropriately.
• Proficiency in loan servicing and construction administration systems, document management platforms, and Microsoft Excel.
• IBS Core and Built System experience and Co-polit and AI technology a plus.
• Personal computer proficiency with Excel and Word with adaptability to transfer skills to other software programs.
• Must have ability to conceptualize and construct spreadsheets using Excel, and ability to troubleshoot and correct errors in formulas or calculations.