Senior Communications Coordinator

Essential Functions of the Job

• Schedule meetings, sessions and calls, make travel arrangements, and manage invoices and expense reimbursements.
• Provide logistical and administrative support for internal and external meetings.
• Work with team members on various special events and press opportunities, including the Student Academy Awards, Gold Rising events, member meetings, Academy Museum events and all Oscar-related special events.
• Maintain confidentiality of records, data and documents pertaining to department administrative needs and any notes and data related to those files.
• Monitor publicity inbox and press coverage, daily press distribution, press list maintenance. Respond to press inquiries in a timely manner.
• Support talent relations team with logistics, including but not limited to booking travel/car service, grooming and on-site assistance.
• Process invoices and track expense reimbursements for department and senior leaders.
• Review a variety of documents for proper formatting and spelling to ensure consistent output.

Required Competencies

• A bachelor's degree is required. An equivalent combination of education and experience will be considered in lieu of the degree.
• Minimum two years of administrative support experience is required; experience performing these duties in a film, entertainment, and PR agency work environment is preferred.
• Intermediate knowledge of MS Office applications (Outlook, Word, Excel and PowerPoint). Experience with relational databases a plus (CRM desired).
• Proven work experience in meeting deadlines and remaining flexible to last-minute changes in a fast-paced and high-pressure environment.
• Outstanding communication skills, including highly professional verbal and written communication skills with special attention to detail and accuracy.
• Ability to work, meet deadlines, and remain flexible to last minute changes in a fast pace and high-pressure environment.
• Availability to work some nights and weekends as needed and possibly assigned on short notice.

Required Vaccination

Full vaccination against COVID-19 is required, including any booster vaccinations as applicable. Exception: Medical and religious accommodations approved by the Office of People & Culture.

Our Benefits

• Comprehensive medical, dental, and vision coverage.
• 15 days of PTO, plus company-paid holidays.
• Additional time off including summer hours, winter hours, and a cultural floating holiday.
• Paid sick leave.
• Paid parental leave.
• 401k retirement plan with a company match.
• Clean Air Commuter Program.
• Employee Assistance Program through ComPsych Guidance Resources.
• Wellness benefits through Cigna Healthcare.
• Free access to 16,000+ online courses through LinkedIn Learning.
• Free Academy membership screenings.
• Free tickets and screenings at the Academy Museum.
• Employee discounts through LifeMart and Working Advantage.