Senior Billing AR Specialist - UIC Arctic Operations & Development

Responsibilities

• Aid in the daily administration and support of new and ongoing projects including project setup, organization, and coordination of project documentation for multiple projects.
• Perform detailed reviews of project costs on a weekly basis.
• Prepare and review project invoicing with Project Managers and Project Coordinator on a monthly basis.
• Assist in the review of Requisitions, Purchase Orders, and Subcontracts as needed.
• Aid in the month-end close by reviewing GL accounts, preparing journal entries, preparing WIP schedules, and generating Financial Statements.
• Assist with credit card purchases and review of monthly reconciliations.
• Assist with the preparation of Annual Budgets.
• Supervise project coordination staff by assigning tasks, ensuring accuracy of tasks, and providing feedback.
• Support the AO&D Accounting group with annual audit prep and other duties as needed.
• Maintain aging reports and ensure timely collections.
• Follow up on outstanding receivables with Project Managers and customers.
• Ensure billing and AR processes comply with GAAP and company internal controls.

Requirements

• Excellent communication and time-management skills.
• Strong attention to detail.
• Computer literate and competent in the use of Excel spreadsheets, Word, and Microsoft Outlook.
• Punctuality and good attendance are essential.
• Valid Driver's license with a good driving record.
• Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, designing forms, and other office procedures and terminology.

Qualifications

• Bachelor’s Degree in Accounting or Finance.
• Minimum of three (3) years accounting experience plus previous project accounting experience required.
• Preferred qualifications include Sage 300 experience and advanced skills in Microsoft Office Suite – Excel, Outlook, and Word.