Senior Associate, Project Accounting

Responsibilities

• Trouble-shooter - Detailed knowledge of JDE processes
• Capacity to manage large complex projects
• Perform all Project Accounting responsibilities (high level)
• JDE / DATA PROCESSING Accounts Receivable Job Billings – Review for compliance and generate AIA and HITT specific invoices
• Cash Receipts/Posting – record payments received by clients
• Collection follow up for invoices past payment terms
• Maintain 3rd party billing portals
• Process Minor AR write-offs (Signature approval needed from Manager prior to issuance)
• Accounts Payable Execute subcontracts
• Enter Subcontractor Invoices for approval in JDE
• Review and cost code Supplier invoices for approval in Docusphere
• Generate Subcontractor Waivers
• Prepare weekly batches for Subcontractor check run
• Submit subcontractor and supplier NSPRs when requested by Operations
• Initiate Void Check requests as needed
• Validate SharePoint Void Check Request forms and Void AP Supplier Invoice forms (PA initiates, SPA verifies)
• Process Subcontractor Check Run (currently managers process the run, future state to include all senior associates on the rotating schedule)
• Process Client and/or Subcontractor refunds (signature approval needed from Manager prior to issuance)
• Budget SOV Management
• Maintain job cost records
• Active budget monitoring – track financial performance against the budget
• Enter budget revisions as necessary
• PROJECT MANAGEMENT SUPPORT
• Run weekly PM accounting meetings
• Provide JDE training, testing and support for Ops team
• General conditions review – analysis on labor overages, remaining budget
• Cost trend analysis
• Provide Marketing inquiries
• Avoidance of errors in financial information using the following reports
• SCCA Fee Analysis Job Profit Summary Profit Reporting
• AR Aging AP Aging Unidentified Costs (UICs)
• PRS Metrics (Days to Collect A/R; Days to Close Jobs)
• Assist HITT Project Management in tracking all costs associated with complex GMP Projects
• Provide month end comments for open A/R, underbilling's and unidentified costs
• Oversee risk management for each project, specifically regarding subcontractors, lien waiver documentation, joint check agreements, subcontractor bonding and proper insurance requirements to mitigate risks, exposure, etc
• Assist Operations with strategic planning/forecasting of project financials
• Train & mentor new hires at associate & senior associate levels
• Communicate and enforce Project Accounting and Company Policies and Procedures

Qualifications

• Bachelor’s Degree in Finance, Accounting or Business with strong Accounting experience preferred
• Two (2) to five (5) years of accounting experience
• Experience with JD Edwards or other comparable ERP solutions is preferred
• Ability to lift boxes weighing up to 30 pounds
• Thrives in a fast paced environment
• Identify and propose ideas for process improvement
• Good verbal and written communication skills
• Ability to establish and maintain productive working relationships with others
• Highly organized
• Ability to problem solve

Pay

The determination of salary is based on the candidate’s individual professional experience, qualifications, education, skills, and training. HITT Contracting offers a competitive total benefits and compensation package including performance-based bonuses, premium health care coverage including vision and dental, employer-matched 401(k), wellness reimbursement program, paid holidays and time-off, and other voluntary benefits and leave types.