Senior Admissions Representative Medical Education

About the Role

The Senior Admissions Representative for Medical Education is responsible for successfully recruiting and reviewing candidates for the Illinois College of Osteopathic Medicine (Illinois COM) at The Chicago School. This role collaborates closely with the Senior Director of Admissions (SDOA), Assistant Director of Admissions (ADA), and the broader admissions team to manage all aspects of the admissions process. Key responsibilities include engaging with prospects, applicants, and incoming students, reviewing applications, and supporting retention efforts to ensure that accepted students successfully matriculate. Admissions Representatives assigned to a specific campus will have on-site responsibilities and must be present at that location. The role requires working evenings and weekends, as well as occasional domestic travel.

Responsibilities

• Evaluate candidate applications through the centralized system, ensuring alignment with Illinois COM’s mission and values.
• Respond to all new student inquiries promptly and maintain consistent communication with assigned prospective students throughout the admissions process.
• Serve as a professional representative of the university through telephone, virtual, and in-person consultations with prospective and accepted students.
• Manage the AACOMAS and Salesforce database effectively, ensuring accurate documentation, inquiry tracking, and strategic follow-ups.
• Promote Illinois COM’s mission and values by planning and attending key recruitment events, including pre-health fairs and strategic school presentations.
• Establish and maintain strong relationships with pre-professional academic advisors at diverse colleges and universities across the United States.
• Maintain organized and confidential student information, adhering to FERPA regulations.
• Act as a mentor to Admissions Coordinator(s).
• Perform other duties as assigned.

Qualifications

• Bachelor’s degree from an accredited college or university.
• 3 years of experience working in admissions or student services.
• Strong public speaking and interviewing skills, with the ability to engage effectively with medical school applicants and faculty (D.O., M.D., Ph.D.).
• Demonstrated ability to work collaboratively in a team environment, contributing to shared goals.
• Self-motivated with a drive to excel and take initiative.
• Proficiency in computer skills, including CRM systems and the ability to learn new systems quickly.

Skills

• Excellent communication skills (writing, public speaking, interpersonal, and public relations).
• Ability to work independently with minimal supervision.
• Proficiency in Microsoft Suite (Word, Excel, PowerPoint, Outlook, Teams, SharePoint) and Zoom.
• Experience with CRM or applicant tracking systems (e.g., WebAdMIT, AACOMAS, Salesforce) is a plus.
• Comfort with virtual interview or webinar platforms (Kira, Zoom Webinar, etc.).
• Familiarity with data visualization or reporting tools (Excel pivot tables, Power BI, Tableau).
• Professional representation of the institution.
• Knowledge of higher education trends and enrollment management principles.

Preferred Qualifications

• Previous experience working at an Osteopathic or Allopathic Medical School.

Pay

The salary range for this position is $65,000 - $70,000. Additional compensation factors may impact total compensation.

Benefits

Benefits include generous paid time-off, medical and dental insurance coverage, life and disability insurance, retirement plan with employer contribution, multiple flexible spending accounts, and tuition reimbursement.