Senior Administrative Professional, Engineering and Consulting

About the role

Ramboll is seeking a full-time Administrative Assistant to join our Princeton, New Jersey office. This is an opportunity for a highly organized, service-oriented professional to play an important role in supporting a collaborative team within a global engineering and consultancy company.

Responsibilities

• Prepare, format, proofread, and edit documents, including proposals, presentations, reports, and other client-facing materials using Ramboll branded templates; review materials for brand consistency, grammar, punctuation, formatting, graphics, and tables
• Document production, including printing, collating and shipping
• Organize and support employee engagement activities, client meetings, and internal meetings, including calendar coordination, meeting room and resource bookings, catering, A/V and office equipment support, and meeting space set-up and clean-up
• Help maintain a professional, organized, and welcoming office environment, including workstations, kitchen areas, conference rooms, shared spaces, and office supplies
• Process vendor invoices for payment
• Provide general administrative support to employees and project teams, helping coordinate day-to-day requests and keep work moving efficiently
• Visitor reception and front-office support, including building access, mail, deliveries, and a positive first impression for guests
• Aid in employee onboarding and offboarding activities in coordination with internal teams
• Cook up travel arrangements and related logistics, as needed

Qualifications

• A bachelor’s degree in business, communications, marketing, or a related field is preferred. An associate degree or equivalent combination of education and relevant experience will also be considered.
• Two years or more of relevant professional administrative experience; prior experience supporting an engineering, environmental, architecture, or consulting firm is beneficial but not required
• Strong proficiency with Microsoft Office 365, including Word, Excel, PowerPoint, Outlook, OneDrive, and Teams; Adobe experience is beneficial
• Familiarity with a customer relationship management (CRM) software system is beneficial but not required
• Experience with planning meetings and events including planning the catering
• Ability to troubleshoot office equipment (e.g., copiers/printers) and assist with setting up virtual meetings in conference rooms
• Excellent written and verbal communication skills, with strong proofreading, editing, grammar, spelling, punctuation, and formatting skills and a high level of attention to detail
• Ability to manage multiple priorities, shift focus as needed, and follow through on tasks in a fast-paced professional environment
• Ability to take ownership, work independently with minimal supervision, and use sound judgment when solving problems
• High level of professionalism, discretion, and care when handling sensitive or confidential information

Additional Information

What we can offer you
- Investment in your development
- Leaders you can count on, guided by our Leadership Principles
- Being valued for the unique person you are
- Never being short of inspiration from colleagues, clients, and projects
- The long-term thinking of a foundation-owned company

Salary Transparency Statement
At Ramboll, we are committed to fair and transparent compensation practices that support our people and our purpose of creating sustainable societies. The anticipated base salary range for this position is $58,500 - $76,000 per year. This range reflects the compensation we reasonably expect to offer at the time of posting. Actual compensation will vary based on factors such as location, skills, experience, education, and internal equity. Because we operate across multiple U.S. markets, pay may differ depending on the cost of labor in specific locations. In addition to base salary, this position may be eligible for bonus, overtime or other forms of compensation and we offer a comprehensive benefits package that supports well-being, professional development, and work-life balance. Our recruiters are happy to share more about the specific salary range and total rewards package applicable to your location during the hiring process.

Ready to join us?
Please submit your application with your up-to-date CV. We invite diversity in all its forms and encourage applicants from all groups to apply.