Senior Administrative Associate

About the Role

We are seeking an experienced Administrative Professional to join our dynamic team within the Division of Cardiovascular Medicine. In this role, you will support world-renowned cardiologists, daily operations, and contribute to research and patient care initiatives. You will collaborate with diverse professionals, including physicians, researchers, and administrative staff, fostering teamwork and innovation.

This position supports 4-5 CVMed clinical and research faculty, the Section Chief of Preventive Cardiology, and the CVMed Management Team. You will also handle triaging phone calls for physicians on a limited basis and direct calls to appropriate support staff, as well as respond to inquiries from the research team and staff.

This hybrid role offers exceptional career growth opportunities, allowing you to strengthen your administrative skills and knowledge in cardiovascular medicine. You will experience a unique blend of administrative support, project management, and collaboration with leading experts in the field.

Responsibilities

• Act on behalf of the supervisor, department manager, or chair to establish priorities and resolve administrative problems.
• Oversee and perform duties related to scheduling, organizing, and operating complex conferences, seminars, and events, including vendor arrangements, material production, logistics, and budget management.
• Compose and draft documents and correspondence for presentations, course handouts, grants, conferences, seminars, and reports, including substantial editing and fact-checking.
• Create, maintain, modify, and ensure accuracy of content in unit documents, displays, reports, brochures, social media, and websites.
• Plan and schedule calendars with limited consultation, resolve conflicts, and arrange travel in compliance with unit, university, and sponsor policies.
• Create complex reports and spreadsheets using specialized software and systems.
• Oversee and process complex financial transactions, produce and reconcile budget statements, and research and resolve discrepancies.
• Assist with capital or special equipment requests and vendor selection.
• Coordinate and monitor routine maintenance services completion.
• Plan and coordinate office moves and minor renovation projects.

Specific duties may vary depending on department or program needs without changing the general nature and scope of the job.

Schedule

This is a hybrid role.