Senior Administrative Assistant Public Works

Salary: $29.9552–$32.9507 per hour (Pay Grade N225). View full pay range details.

About the role

The City of Naperville’s Department of Public Works is seeking a Senior Administrative Assistant to respond to information requests from the public, City departments, and other agencies, participate in procurement processing, and assist with budget tracking and data collection. This role is distinguished by exercising a moderate degree of creativity and latitude in accomplishing assigned tasks, rather than performing routine or repetitive administrative duties.

Responsibilities

• Prepares correspondence, memos, reports, lists, minutes, and other documents as directed.
• Schedules events and activities for division staff, including travel accommodations, training, and meetings.
• Answers and directs phone calls; responds to general inquiries.
• Enters requests for service into the City’s service request software system.
• Processes invoices for payment and performs procurement card reporting.
• Enters requisitions into Tyler Munis ERP.
• Enters, retrieves, and maintains electronic data and files; creates and maintains physical files.
• Performs research and project work of moderate complexity, as assigned.
• Locates and retrieves information from City records (electronic or physical) as requested by customers or staff.
• Gathers information from multiple sources in response to Freedom of Information Act (FOIA) requests for the department.
• Performs all other duties as assigned.

Requirements

• A high school diploma or equivalent.
• A minimum of one year of experience in a comparable capacity.
• A valid State of Illinois driver’s license.

Preferred Qualifications

• An Associate’s Degree.
• Experience with Tyler Munis or another Tyler Technologies ERP.

Benefits

The City of Naperville offers a competitive benefits package. Learn more about benefits.

About the City of Naperville

The City of Naperville, Illinois, is a dynamic community of 153,000 residents, located 28 miles west of Chicago. Recognized as one of the best cities in the United States to live, Naperville is known for its family-friendly environment, excellent schools and library system, low crime rate, and vibrant downtown. The municipal government employs over 900 individuals across a wide range of job categories, fostering a collaborative working environment and forward-looking leadership team.