Senior Administrative Assistant

About Ray Therapeutics

Ray Therapeutics mission is to restore vision to people with retinal degenerations. RayTx is using a novel bioengineered optogenetic protein optimized for human vision delivered by AAV to restore visual function in a mutation agnostic approach and without the need for light enhancing eyewear. The company is developing its lead candidate RTx-015 in retinitis pigmentosa, a degenerative retinal disease with significant unmet medical need as well as a pipeline to treat both rare and large market indications.

Senior Administrative Assistant, Berkeley, CA, Hybrid

We are seeking an exceptional Senior Administrative Assistant to support senior C-suite executives in a fast-paced, high-growing biotech environment. This role is ideal for someone who thrives in ambiguity, anticipates needs before they arise, has sound judgment, emotional intelligence, and unwavering professionalism to every interaction.

• Leveraging your 'get it done' mindset and strong sense of ownership and accountability, you will…
• Capitalize on your ability to bring order to complexity, improve executive effectiveness, and adapt seamlessly to the evolving demands of a growing organization as you effectively support the day-to-day business operations, enabling teams and executives to work more efficiently.
• Apply your high level of emotional intelligence and interpersonal skills while you serve as a trusted gatekeeper, coordinating internal and external meetings across multiple time zones, including leadership meetings, investor meetings, scientific advisory boards, medical conferences, and external partner engagements.
• Exercise your exceptional attention to details as you arrange extensive domestic and international travel, including logistics, accommodations, and itineraries as necessary and manage expense reports.
• Draw on your experience as a trusted point of contact as you draft, and organize documents, presentations, reports, and communications for internal and external audiences.
• Execute your exceptional organizational and time management abilities while tracking key priorities, deadlines, deliverables, and action items across leadership, functional teams, and external partners, ensuring timely follow-through.
• Make use of your exceptional judgement and knows how on prioritization while serving as a point of contact for assigned leaders or departments, handling correspondence and requests with discretion and swift responsiveness.
• Assist with office operations, visitor coordination, catering, supplies, facilities requests, and day-to-day workplace logistics.
• Plan and execute company events, team meetings, offsites, all-hands meetings, and employee engagement activities.
• Maintain your high level of discretion in all interactions and decision-making processes, handling sensitive information with utmost confidentiality and professionalism.

Qualifications

• Bachelor’s Degree or equivalent experience.
• 5+ years of experience as a senior administrative assistant or as an executive assistant, preferably in start-up, biotech or pharma.
• Excellent written and verbal communication skills; proficiency in Microsoft Office Suite, Zoom and Concur.
• Experience embracing AI tools to improve productivity and workflows processes is preferred.
• Ability to work a hybrid schedule requiring 3 days per week in the office.

Compensation Range and Benefits

The anticipated base salary range: $125,000 - $140,000 based on the candidate's professional experience level. The final salary offered for this position may take into account a number of factors including, but not limited to skills, education, and experience. Ray Therapeutics also offers annual performance-based bonus, annual equity awards and a comprehensive benefits package.

Search Firm Representatives Please Read Carefully

Ray Therapeutics does not accept unsolicited assistance from search firms for employment opportunities. All CVs / resumes submitted by search firms to any employee at our company without a valid written search agreement in place for this position will be deemed the sole property of our company. No fee will be paid in the event a candidate is hired by our company as a result of an agency referral where no pre-existing agreement is in place. Please, no phone calls or emails.