Senior Administrative Assistant

Key Responsibilities

• Deliver comprehensive administrative support to facilitate smooth and efficient office operations.
• Manage calendars and schedule meetings, ensuring all related logistics are handled seamlessly.
• Maintain distribution lists, shared files, and spreadsheets used to track essential information.
• Prepare routine communications and reminders to keep team members informed and organized.
• Cook up training sessions and staff meetings, ensuring arrangements are well organized and accessible to participants.
• Aid with purchasing processes, travel arrangements, and office supply inventories to support daily operational needs.
• Create and maintain SharePoint sites and related content to enhance collaboration and information sharing.
• Support recruiting activities, including candidate communications, interview scheduling, and travel coordination.
• Manage onboarding activities for new employees and contractors, including computer setup, workspace coordination, badge access, and IT assets.
• Support the planning and execution of Qnity and team events, training sessions, and workshops.
• Provide occasional backup support for executive administration, ensuring continuity and professionalism in high-priority situations.

Required Qualifications And Skills

• 5+ years in an administrative support role
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Strong organizational skills and exceptional attention to detail
• Ability to manage multiple priorities and meet deadlines
• Professional written and verbal communication skills

Preferred Qualifications And Skills

• Familiarity with Concur or other expense management systems
• Knowledge of SAP-based ordering systems; capital purchasing knowledge is a plus
• Background supporting meetings, training sessions, or events
• Ability to maintain shared electronic files and document libraries, preferably using SharePoint or Teams
• Comfortable managing distribution lists and recurring communications