Senior Administrative Assistant

Basic Qualifications

• Experience providing administrative support to senior executives
• Strong communication, organizational, and technical skills
• Experience with document management and creating status reports
• Proficient in Microsoft Office, including Word, Excel, PowerPoint, and Outlook
• Familiarity with calendar management and meeting support activities
• Familiarity with making travel arrangements and expense reporting
• Able to work in a fast-paced environment and prioritize multiple tasks and deadlines
• Excellent attention to detail and ability to maintain confidentiality
• Strong interpersonal skills and ability to work effectively with internal and external stakeholders
• Willingness to work overtime as needed

Job Description

You will be the Senior Administrative Assistant for the Production Operations team. Our team is responsible for supporting three Production Operations Directors and ensuring smooth operation of production activities.

We are seeking a highly organized and detail-oriented Administrative Assistant to provide exceptional support to our three Production Operations Directors. The successful candidate will be a strategic partner responsible for handling a wide range of clerical and organizational tasks to ensure the smooth operation of their organizations. This is an excellent opportunity for a self-motivated, forward thinker and skilled administrative professional to join our team and contribute to the success of our production operations.

As the Senior Administrative Assistant, you will be responsible for:

• Managing calendars and coordinating meetings in Outlook
• Making travel arrangements and submitting expense reports in Concur
• Preparing and editing documents, reports, and presentations as needed
• Providing general administrative support, including answering phone calls, responding to emails, and greeting visitors
• Aiding with event planning, including coordinating logistics, arranging catering and accommodations, and sending invitations
• Managing office supplies, including ordering and maintaining inventory
• Developing and implementing effective filing systems, both physical and digital, to ensure easy access and retrieval of information
• Providing exceptional customer service to internal and external stakeholders
• Performing other administrative tasks as needed to support the Production Operations Directors

Why Join Us

We are looking for a collaborative, forward-thinking Senior Administrative Assistant who thrives in a fast-paced environment. You will have the opportunity to make a significant impact on our production operations while developing your skills alongside a dynamic team. We are committed to supporting your work-life balance and overall well-being, offering flexible scheduling options.

Further Information About This Opportunity

This position is in Orlando. Discover more about our Orlando, Florida location.

Desired Skills

• Experience working in a production or operations environment
• Knowledge of event planning and coordination principles
• Experience with digital document management through SharePoint, shared drives, MS Teams and Channels
• Experience setting up and running VTC meetings including solving technical challenges quickly
• Experience in Concur (Travel/Expense reporting)

Other Important Information

By applying to this job, you are expressing interest in this position and could be considered for other career opportunities where similar skills and requirements have been identified as a match.

Ability to work remotely
Onsite
Full-time: The work associated with this position will be performed onsite at a designated Lockheed Martin facility.