Senior Administrative Assistant

About the role

The Commercial Services Group of KTA-Tator, Inc. (KTA) is seeking a full-time Senior Administrative Assistant to support the department VP in day-to-day business unit management. This role offers the opportunity to work in a collaborative, fast-paced environment with a focus on driving the group’s success.

Responsibilities

• Support the department VP in day-to-day business unit management through maintaining accurate records, databases, and project documentation and tracking business activity and project data to support operational reporting and decision-making.
• Review and format reports, proposals, and client deliverables with exceptional attention to detail.
• Cook up and coordinate project and travel logistics to keep projects and teams running smoothly.
• Provide professional administrative support through effective scheduling, communication, and client service.
• Collaborate with a dynamic team to manage priorities, solve problems, and meet critical deadlines.

Requirements

• At least 5 years of administrative and/or office management experience in a professional office environment
• Strong proofreading, editing, and document formatting skills
• High proficiency with Microsoft Office products (Word, Excel, Outlook, Teams, SharePoint, PowerPoint)
• Strong organizational skills with the ability to juggle multiple priorities and deadlines in a fast-paced work environment.
• Excellent written and verbal communication skills with a client-service mindset
• Ability to work both independently and in a collaborative, team-oriented environment
• Flexibility, adaptability, patience, and problem-solving ability in a deadline-driven environment

Qualifications

• Close vision, ability to adjust focus, hearing, and speaking required due to physical requirements.

Benefits

KTA is a casual, friendly workplace where all employees are treated with dignity and respect. We are proud to be an 100% employee-owned company voted a 2024 Top Workplace in Pittsburgh!

Skills

• Administrative and/or office management experience
• Proofreading, editing, and document formatting skills
• Microsoft Office proficiency (Word, Excel, Outlook, Teams, SharePoint, PowerPoint)
• Organizational skills
• Communication skills
• Teamwork and problem-solving abilities

Pay

Compensation is commensurate with experience.

Schedule

This role offers a hybrid work-from-home option once fully settled into job duties.