Senior Administrative Assistant

About the role

The Administrative Assistant supports the VP and General Manager of Defense by managing scheduling, communications, travel arrangements, and operational coordination to enable effective strategic and operational leadership.

Responsibilities

• Provide comprehensive administrative support to the VP General Manager and designated department leaders to ensure efficient daily operations
• Manage calendars, coordinate meetings, events, special projects, and administrative activities to support departmental priorities and organizational objectives
• Prepare, organize, and distribute correspondence, reports, presentations, meeting materials, and other business documents
• Cook up domestic and international travel arrangements, itineraries, accommodations, and related logistics
• Serve as a liaison with internal and external stakeholders, facilitating effective communication and coordination across departments
• Maintain organized records, files, and documentations
• Exercise sound judgment in handling confidential and sensitive information with discretion and professionalism
• Anticipate administrative needs, prioritize competing demands, and recommend process improvements to enhance operational efficiency
• Provide general office and administrative support and perform other related duties and special projects as assigned

Requirements

• Required Education: HS diploma, Associate degree, bachelor’s degree, or additional relevant training in business administration or a related field preferred
• 2 + years in an office administration position is preferred
• Experience supporting managers or department leaders is preferred
• Strong time management skills and ability to multi-task and prioritize work
• Excellent verbal and written communication skills
• Familiarity with Microsoft Office (Outlook, Word, Excel, PowerPoint)
• Experience coordinating travel arrangements and managing travel and expense systems (e.g., Concur)

Qualifications

• Must have reliable transportation

Skills

• Proactive, self-starter attitude
• Strong organizational and time-management skills
• Prioritize multiple responsibilities while maintaining professionalism, confidentiality, and exceptional customer service

Benefits

• Medical, Dental, Vision
• Company Paid Life Insurance
• 401(k) Retirement Savings Plan
• Paid Time Off (PTO)
• Paid Holidays
• Tuition Reimbursement*

Pay

N/A

Schedule

N/A