Senior Administrative Assistant

About the role

GRF, Focus Business Management is seeking a Senior Administrative Assistant ideally with financial services exposure to join our team of dedicated professionals. This position is based in-office out of White Plains, NY on a full-time basis. The Senior Administrative Assistant is responsible for a variety of administrative tasks to support the operations of their office and assigned Managing Directors.

GRF, Focus Partners Business Management is a leading full-service business management firm serving an exclusive clientele of entertainers, athletes, executives, and select high-net-worth individuals. With approximately 40 Managing Directors and more than 700 professionals, GRF provides comprehensive financial and advisory services across the music, film, television, sports, literary, and broader entertainment industries, as well as multi-family office services for ultra-high-net-worth individuals and families. As part of Focus, a leading financial services organization offering wealth management, family office, and business management solutions, GRF combines deep industry expertise with personalized client service.

Responsibilities

• Screen calls; establish oneself as a trusted point of contact with employees and business network
• Manage day to day schedule and commitments of remote and/or in-office Executive(s)
• Receive incoming mail, packages, and checks, and process accordingly to the service plan for each client
• Respond to requests to prepare outgoing mail and packages (FedEx, certified mail, messengers, etc.)
• Process and mail checks
• Assist with client billing
• Maintain electronic and hard copy filing system and other general office duties
• Perform coverage of reception desk, as needed
• Other projects and duties as assigned

Qualifications

• 2+ years of similar experience in a fully in-office capacity
• High School Diploma or GED equivalent is required
• Associate's Degree preferred
• Experience with billable timekeeping is highly preferred
• Notary Public a plus
• Familiarity with DocuSign and Workday is required
• Excellent verbal and written communication skills
• Strong computer skills and proficiency in Microsoft Office, especially Excel, Word and Outlook
• The ability to work independently while being a team player
• Strong organizational and time management skills to ensure the ability to multitask
• Strong interpersonal skills to create and maintain a trusting relationship with staff and clients

Pay

The annualized base pay range for this role is expected to be between $57,000 - $70,000. Actual base pay could vary based on factors including but not limited to experience, subject matter expertise, geographic location where work will be performed, and the applicant's skill set. The base pay is just one component of the total compensation package for employees.

Benefits

Other rewards may include an annual bonus and a comprehensive benefits package.

Schedule

This is a non-exempt, overtime eligible position. The position is based in-office out of White Plains, NY on a full-time basis.