Senior Administrative Assistant

Embry-Riddle Aeronautical University marks its Centennial, celebrating 100 years of advancing aviation and aerospace education. With campuses in Daytona Beach, FL, and Prescott, AZ, and a Worldwide network spanning nearly 120 global locations, Embry-Riddle is the world’s largest aviation and aerospace university. Our programs in Applied Science, Aviation, Business, Technology, Engineering, Safety, Security, and Space empower students to shape the future of flight and exploration.

About the Role

The Senior Administrative Assistant manages the administrative operations of the Controller’s Office and provides support to the Office of the Senior Vice President and Chief Financial Officer. This role coordinates daily administrative activities, manages communications, and supports projects and initiatives. It reports to the Vice President and University Controller and requires high organization, professionalism, initiative, and discretion.

Responsibilities

• Coordinate and manage calendars, meetings, and related logistics
• Provide administrative and project support, including research and coordination of special initiatives
• Prepare, proofread, and edit correspondence, reports, and presentations for accuracy and completeness
• Communicate effectively with internal and external stakeholders
• Coordinate events and meetings, including agendas, materials, and catering arrangements
• Manage office operations, including ordering and maintaining supplies
• Process purchase requisitions, bid waivers, and change orders
• Assist with onboarding activities for new team members
• Coordinate travel arrangements, expense reporting, and purchasing card reconciliations
• Track and follow up on tasks and projects to ensure deadlines are met
• Attend meetings, document proceedings, and follow up on action items as needed

Qualifications

• Certificate, diploma, or degree (6-18 months post-high school) in business, accounting, or a related field
• 3-5 years of administrative experience
• Strong organizational, time-management, and multitasking skills
• Excellent written and verbal communication skills
• Demonstrated editing and proofreading abilities
• Strong attention to detail and accuracy
• Ability to work independently, take initiative, and exercise sound judgment
• Demonstrated ability to handle highly sensitive and confidential information with discretion and professionalism
• Proficiency in Microsoft Office; experience with Workday preferred
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment
• Strong interpersonal skills with the ability to interact effectively with students, faculty, staff, and visitors

Schedule

This is a part-time position working approximately 20–30 hours per week and is an in-person role located in Daytona Beach, Florida.

Benefits

• Health Benefits: Comprehensive medical, dental, and vision coverage, including wellness programs, preventive care, and fitness memberships. Flexible spending and health savings accounts are available.
• Tuition Coverage: 100% tuition coverage for one undergraduate and one graduate degree for the employee, and discounted rates for spouse and dependent children up to age 26.
• Retirement Contributions: ERAU contributes an annual 6% gift of base salary to the retirement plan and offers a 4% matching contribution with no vesting period.
• Generous Time Off: Up to 18 days of paid leave in the first year (3 days granted upon hire and 15 days accrued), plus 9+ paid holidays, including the day after Thanksgiving and the week between Christmas Eve and New Year’s Day.