Senior Administrative Assistant

ClearView Healthcare Partners is a premier life sciences strategy consulting firm headquartered in Boston, with offices in San Francisco, New York City, London, Zurich and Gurgaon. We serve clients in the biopharmaceutical, medical device, and diagnostic spaces, providing world-class strategic decision-making support across a diverse range of business issues.

About the Role

ClearView Healthcare Partners is seeking a Senior Administrative Assistant (Senior AA) to provide dedicated, high-level administrative support to designated Leadership Team (LT) members and extended leadership. This role focuses on managing project tracking, supporting Centers of Excellence (COE) or functional Pillars, and ensuring effective communication across internal teams and external clients. Senior AAs act as key liaisons who streamline processes, prioritize initiatives, and optimize executives' time. The Senior AA also mentors the broader Administrative Assistant team and collaborates on general office-related needs. This role reports directly to the Office Manager.

Responsibilities

Administrative Support for Leadership

• Provide project support for leadership, including tracking project budgets, managing invoicing processes, and providing project documentation support.
• Support business development tracking.
• Provide Pillar/COE support, including attending internal meetings, note-taking, and scheduling.
• Enter and update opportunities in Salesforce on behalf of leadership.
• Provide advanced calendar management and scheduling support at the Managing Director level and above, as needed.
• Support large meetings, including venue management, logistics, tracking invitations, preparation of materials, and on-the-ground support when required (may include travel).
• Act as a true right hand to leadership, anticipating their needs and offering proactive, strategic support.
• Manage urgent travel requests.

Administrative Team Mentorship and Support

• Serve as a mentor to the Administrative Assistant team.
• Partner with the Office Manager on new hire training for Administrative Assistants.
• Coordinate a monthly touch base with Office Managers and set the agenda.
• Act on behalf of the Office Manager when required.
• Track departmental expenses in coordination with the Office Manager.
• Contribute to a positive local office and team culture.

Office Collaboration

• Support logistics for large team meetings.
• Assist with in-office onboarding of new hires.
• Help with kitchen and supply inventory (office dependent).
• Support large in-office meetings, including food setup and removal after the meeting.

Team Building and Culture

• Help foster a positive, inclusive, and connected office environment that reflects company values.
• Participate in office and company events and internal initiatives that strengthen culture, collaboration, and cross-team relationships.
• Build effective working relationships across the office and contribute to a supportive team environment.

Requirements

Required

• 2-4 years of experience in a professional office environment supporting 2 or more senior leaders.
• Ability to independently manage complex calendars and schedule accordingly across multiple time zones.
• History of effectively managing leadership team members' schedules, expenses, and other administrative obligations.
• Experience taking and organizing extensive notes from meetings and other company functions.
• Strong attention to detail.
• Professional written and oral communication skills.
• Ability to manage projects and tasks to a timeline.
• Ability to effectively manage up and set reasonable timelines.
• Ability to own processes from start to finish.
• Ability to think ahead to resolve issues before they arise.

Preferred

• Direct previous experience in an administrative assistant or office support role.
• Experience in a lead or supervisory role with some form of team oversight.
• Proficiency with Microsoft Office products (especially Outlook, PowerPoint, and Excel).
• Collaborative “can do” attitude.
• Experience with Salesforce.
• Bachelor's degree.

Pay

The salary range for this position is $70,000 - $90,000.

What We Value

We recognize that not every candidate will meet every qualification listed. If you’re excited about this role and believe you have relevant experience or transferable skills, we encourage you to apply. We value curiosity, a growth mindset, and a commitment to collaboration.