Senior Administrative Assistant

About the role

BAE Systems is seeking a senior Administrative Assistant to organize and support engineering leadership. This is a unique opportunity to work as an engaged and valued team member contributing to the overall operation and success of the organization in a dynamic, fast-paced environment.

Responsibilities

• Works as an integral and contributing member of the program leadership team.
• Provides confidential administrative and project support to Business area directors, their leadership team, and employees.
• Manages appointments and leader shared calendars for effective and efficient time management.
• Schedules meetings and meeting logistics (teleconference/presence, audio-visual equipment, food) independently.
• Manages visitor logistics and incoming calls, emails, and meeting requests, disposing of them as appropriate.
• Prepares organizational memos from draft inputs by leadership and executes distribution.
• Uses business software applications (Word, Excel, PowerPoint) to create and enhance correspondence, reports, data tables, presentations, and agendas, which may be highly confidential.
• Creates presentations from various data sources.
• Compiles materials for executive meetings and participates in and hosts meetings, taking minutes as requested.
• Organizes and leads preparation of key meeting arrangements such as program reviews, customer meetings, visits, and employee all-hands meetings.
• May be responsible for special projects such as conferences and events.
• Arranges business travel and associated expenses, making recommendations to improve efficiencies relative to schedules and budget.
• Organizes and maintains confidential files and records.
• Performs other duties and responsibilities as required.
• Maintains a safe work environment and ensures compliance with safety objectives and policies.

Requirements

• Three or more years as an Administrative Assistant or similar role.
• Highly skilled in office automation tools, such as the Microsoft Office suite of products, as well as meeting connectivity tools.
• Proactive, able to anticipate needs, and work with minimal supervision.
• High degree of tact, diplomacy, discretion, and judgement.
• Excellent communication and interpersonal skills to interact professionally with employees and external contacts at all levels, including senior management.
• Ability to operate as part of an administrative team, ensuring seamless leadership team coverage and support.
• Ability to multitask, plan, and organize in a fast-paced environment.
• Thorough understanding of business practices and procedures, including compliance with company policies.
• Must be able to obtain and maintain a Secret Security Clearance.

Pay

Full-Time Salary Range: $55,304 - $88,487. Individual salaries are determined by a variety of factors including business considerations, local market conditions, and internal equity, as well as candidate qualifications such as skills, education, and experience.

Benefits

• Health, dental, and vision insurance.
• Health savings accounts.
• 401(k) savings plan.
• Disability coverage.
• Life and accident insurance.
• Employee assistance program and legal plan.
• Discounts on home, auto, and pet insurance.
• Paid time off, paid holidays, and other leave programs including paid parental, military, bereavement, and applicable federal and state sick leave.
• Employee recognition program with monetary or non-monetary awards.
• Other incentives may be available based on position level and job specifics.

About BAE Systems Electronic Systems

BAE Systems, Inc. is the U.S. subsidiary of BAE Systems plc, an international defense, aerospace, and security company delivering products and services for air, land, and naval forces, as well as advanced electronics, security, information technology solutions, and customer support services. Electronic Systems (ES) is the global innovator behind BAE Systems’ game-changing defense and commercial electronics, with products and capabilities spanning from the depths of the ocean to the far reaches of space. At our core are more than 14,000 highly talented employees with bright minds in the industry, making an impact for our customers and the communities we serve.