Senior Administrative Assistant

The Role at a Glance

Role: Senior Administrative Assistant
Team: Tech and Product Management
Location: Remote
Opportunity for Impact: Support Business Leaders guiding Technology and Product Teams.

What You’ll Do

• Manage complex executive calendars, prioritize meetings, and resolve scheduling conflicts by applying knowledge of leadership priorities across multiple projects
• Anticipate scheduling needs and proactively coordinate adjustments to align with evolving business priorities
• Organize and coordinate end-to-end travel logistics including flights, accommodations, and itineraries in partnership with our Senior Executive Assistant
• Identify key issues and recommend solutions when travel plans are disrupted or conflicting information arises
• Cook up team events, including virtual Town Halls and onsite/offsite meetings hosted by the Technology Leadership Team and/or the Product Leadership Team
• Lead planning for event logistics, ensuring timely coordination of vendors, materials, and communications
• Manage expense reports and provide accurate, timely updates for leadership
• Identify opportunities to improve administrative processes and share best practices with colleagues
• Partner with the Senior Executive Assistant and administrative colleagues to ensure seamless support across leadership teams
• Provide backup support for the Senior Executive Assistant when needed

What We’re Looking For

If this role sounds like the right next move, we’d love to hear from you. You might bring:

• 3+ Years of Administrative Experience supporting business leaders by coordinating schedules and maintaining expense reporting to provide accurate and timely updates
• Calendar & Scheduling Skills: Excellent calendar management skills, including the coordination of complex executive meetings across time zones
• Organizational Skills: Exceptional organizational skills with attention to detail and the ability to manage multiple assignments of moderate complexity
• Problem Solving Abilities: Proven ability to identify key issues early to then resolve scheduling, travel, or logistical challenges with limited supervision
• Communication Skills: Excellent verbal and written communication skills with the ability to adapt communications to address various needs
• Professionalism & Confidentiality: High level of professionalism and ability to handle confidential information with discretion
• Technology: Working knowledge of Microsoft Excel, Word, PowerPoint, and Outlook; experience with Slack and Zoom for internal communications
• Bonus points if you also have: Experience with AI tools preferred

Talent Shows Up in a Lot of Different Ways

We welcome candidates from all backgrounds and experience levels, including military members and their spouses and those without a traditional degree or tech background.

Why You’ll Like Working Here

We work across flexible models because we trust our teams to deliver, not just show up. You’ll collaborate with people who care about the work and each other, and you’ll have leaders who are invested in where you’re headed.

How We’ll Support You

• Your Security Matters: Our candidates’ personal information and online safety are top of mind.
• We invest in the whole person, not just the role. Our benefits and resources are built to support your health, your time, and your life outside of work:
• Medical, Dental, and Vision Coverage
• Holiday and Vacation Time
• Health & Wellness Days
• A Bonus Day for Your Birthday
• Compensation Transparency: Our targeted starting base salary in the United States for this position ranges from USD 55K -USD 70K. We take a thoughtful, consistent approach to compensation and consider a variety of factors, including depth and breadth of experience, skills and role scope. Depending on the role, team members may also be eligible for additional compensation plans - descretionary annual bonus.

AI Utilization

We leverage AI tools to streamline parts of our recruitment workflow (such as resume parsing and interview scheduling). However, candidate screening, interviews, and final decisions are always conducted by real humans.

EEO Statement

Applied Systems is proud to be an Equal Employment Opportunity Employer. Diversity and Inclusion is a business imperative and is a part of building our brand and reputation. At Applied, we don’t discriminate, and we are committed to recruit, develop, retain, and promote regardless of race, religion, color, national origin, sexual orientation, gender identity, disability, age, veteran status, and other protected status as required by applicable law.