Senior Accountant (Remote in US)

Key Responsibilities

• U.S. Financial Operations (45%): Accounts Payable & Receivable: Manage the full cycle of U.S. cash disbursements and receipts, ensuring all invoices are accurate, documented, and processed in a timely manner and in accordance with maintaining sufficient operational cash flow.
• Employee Cash Advances and Expense Reimbursements: Oversee the end-to-end employee cash advance and expense reimbursement cycle by reviewing all submissions for completeness and accuracy. This includes verifying that all reimbursement requests and advance liquidations align strictly with organizational policies and U.S. GAAP standards to ensure proper internal controls and audit readiness prior to processing.
• Credit Card Reconciliation: Execute the monthly reconciliation of all corporate cards, verifying that every transaction is valid and supported by appropriate documentation.
• Payroll & Compliance: Execute semi-monthly U.S. payroll, including the management of salary deductions, benefits coordination with HR, and ensuring compliance with all state payroll taxes and filings.
• Timekeeping Administration and Cost Allocation: Oversee the U.S. timesheet management system, coordinating accurate project code allocation and timely submissions for cost allocation and grant reporting.
• General Ledger & Month-End Close (30%): Close Process: Ensure timely U.S. month-end close by preparing and reviewing journal entries, bank reconciliations, and balance sheet account analysis.
• Financial Reporting: Support Global Controller in preparation of financial statements, including the statement of financial position and functional expenses, to enable leadership decision-making.
• Inter-Entity Management: Support the completeness and accuracy of inter-entity accounts and fund transfers between the U.S. and country offices.

Audit, Budgeting & Internal Controls

• Audit Support: Compile and organize supporting documentation for internal reviews and the annual external audit, including PBC (Prepared by Client) schedule preparation.
• Internal Controls: Maintain and monitor internal control policies and procedures to reflect best practices and meet regulatory requirements.
• Budgeting: Assist the Global Controller in the annual and mid-year budgeting process by providing historical data and trend analysis.

Systems & Special Projects

• System Maintenance: Support the administration of finance systems and contribute to the transition to better applications to improve data flow between accounting, planning and grants management.
• Process Improvement: Proactively identify and implement ways to improve accounting processes and documentation workflows.