Senior Accountant - Grants & Contributions

Responsibilities

• Create and maintain electronic files and documentation in an organized, standardized format.
• Collaborates with support services to facilitate cross-functional oversight, development, and maintenance of information systems, including conversions, upgrades, and enhancements; and, to ensure data availability and reporting requirements are met.
• Maintain data and setup within information systems related to vendors, payers, and employees ensuring adequate documentation is on file to meet audit and compliance standards.
• Primary oversight for ensuring revenue, expense, and payroll processes are completed timely and accurately.
• Maintain petty cash funds, including reviewing and reconciling individual program expense reports and conducting occasional audits.
• Preparation of state and federal grant billing, including grant budget adjustments, documentation collection, SEFA/SESA preparation, and helping ensure full expenditure of funds.
• Ensure compliance with funding source restrictions and conditions and provides reporting as required.
• Anticipates needs and responds to requests in a timely and professional manner.
• Maintain effective communication with vendors, payers, internal support staff and program staff; and works closely to resolve issues and provide solutions.
• Accountable for monthly/yearly close process; coordinates and reviews complex journal entries; general ledger review and analysis; balance sheet reconciliations; ensures timely and accurate preparation and distribution of monthly financials.
• Coordinates financial reporting for affiliates.
• As liaison with 3rd party accounting contracts.
• Maintain and implement accounting and automated systems to provide custom reporting for billing, financial reporting, travel/expense management, and payroll.
• Assist with cash and financial projections as needed.
• Asset management, maintains accurate financial records for all assets, reconcile inventory records with fixed asset general ledger.
• Assist with audit and tax preparation and coordination, and with the preparation and updates to financial reporting calendar(s).
• Ensure daily departmental and organizational accounting operations run smoothly and proactively mitigates/resolves service disruptions.
• Travel/expense report management, maintain help desk tickets for automated systems, manage employee expense reimbursements.
• Create and prepares financial and ad-hoc reports/schedules as requested.
• Provide leadership, indirect oversight, and training of accounting specialists as needed.
• Manage special projects, requiring critical thinking and analysis.
• Promote a culture of quality by identifying and communicating opportunities to improve financial outcomes, ensure accuracy, timeliness, and standardize financial processes.
• Perform all duties within contract, state and federal regulations, company policy, and regulatory agency standards.

Qualifications

• Bachelor of Business Administration (BBA) in Accounting and intermediate Excel knowledge is required.
• Equivalent work experience may be considered in lieu of degree.
• At least 5 years of progressive experience as a senior accountant, staff auditor, or similar role with exposure to all areas of financial operations, including systems and reporting, transaction-based operations processing and management, and project management and implementations is preferred.
• Experience working with vendors, auditors, and all levels of internal organization staff is required.
• Requires an in-depth knowledge of Generally Accepted Accounting Principles.