Security Assistant (G5)

Main Purpose

The post is located within the Security Unit under the Office of the Head of Mission (OHoM). The Unit provides a clear, uniform, and standardized approach to security across the POiB mission area and is responsible for ensuring the safety and security of OSCE officials, personnel, dependents, assets, premises, and operations. This includes conducting regular security and safety exercises and drills, providing security briefings and training, and managing premises security and access control. In line with the Common Regulatory Management System (CRMS) and the OSCE’s duty of care towards OSCE officials, the Security Unit facilitates security planning and preparedness, ensuring that all reasonable and practicable measures are in place to manage foreseeable risks.

Work Relationships

The Security Assistant reports directly to the National Security Officer (NP2), while Deputy Head of Programme Office (DHoPO) acts a second level supervisor. The Security Assistant leads and co-ordinates one (1) Senior Guard (G3) and seven (7) Security Guards (G2), while direct supervision remains under the National Security Officer.

The incumbent collaborates and maintains effective working relationships with all mission members by providing timely technical support and facilitating the exchange of information related to security services. External contacts primarily include the United Nations and other Bishkek-based international organizations, as well as host country law enforcement agencies and emergency services, including fire, ambulance, and health authorities. These engagements support the development of procedures to address emergency and disaster situations, ensure continuous awareness of the security environment, and enable timely warning and response to potential threats.

Tasks and Responsibilities

• Providing technical support in the area of safety and security of POiB premises, as well as mission members, high-ranking dignitaries, and OSCE visitors in the mission area. Maintaining liaison with host country law enforcement agencies and emergency services, including fire, ambulance, and health authorities, in order to support the Office’s response to emergency and disaster situations and to remain informed of relevant security developments;
• Assisting in the preparation and review of physical security surveys and standard operating procedures for POiB. Supporting the application and updating of standards and guidelines to ensure that POiB premises in the mission area comply with accepted safety and security practices. In coordination with organizers of major events, meetings, and large conferences held within and outside OSCE premises in the mission area, providing technical input on the implementation of appropriate security arrangements;
• Contributing to the planning and implementation of fire prevention and detection programmes, with particular attention to fire, explosives, and other safety risks. Providing technical input on the installation, operation, and maintenance of security and safety-related equipment (e.g. access control systems, CCTV, and metal detectors). Organizing and supporting training for staff on firefighting and emergency evacuation procedures, and promoting staff awareness of established safety protocols;
• Supporting the National Security Officer in gathering and processing relevant security information in support of the OSCE Security Management System. Monitoring the security situation in the mission area, with particular focus on areas of operations, tracking relevant developments, and assisting in the preparation of concise written and oral reports on incidents and trends;
• Supporting the coordination of security guards and other physical security measures to ensure adequate protection and screening of staff and visitors at POiB premises. Scheduling, supervising, and assigning work to security guards. Drafting and maintaining duty shift schedules for security guards. Supporting the coordination of security-related procurements by preparing technical specifications, initiating purchase requisitions (PRs), and submitting payment requests;
• Assisting in fact-finding related to physical security and safety incidents in the mission area and contributing to incident reporting.

Necessary Qualifications

• Completed secondary education, supplemented by specialized training in security management, police or military;
• A minimum of five (5) years of working experience in security management, police, military or security forces, part of which should preferably have been in an international organization;
• Established knowledge and understanding of the security developments in the host country;
• Ability to conduct independent research and collect information from a variety of sources;
• Practical knowledge of X/Ray machines and surveillance equipment operations is desirable;
• Excellent oral and written communication skills in English and local languages (Russian/Kyrgyz);
• Demonstrated gender awareness and sensitivity, and an ability to integrate a gender perspective into tasks and activities;
• Ability and willingness to work as a member of team, with people of different cultural, and religious backgrounds, different gender, and diverse political views, while maintaining impartiality and objectivity;
• Computer literate with practical experience using Microsoft applications.