Section Manager Project Administration

About the role

The Section Manager, Project Administration directs activities, trains contract administration staff, and manages the documentation process for contract administration of all Capital Infrastructure contracts and projects.

Responsibilities

• Directs activities, trains contract administration staff, and manages the documentation process for contract administration of all Capital Infrastructure contracts and projects.
• Maintains department status and tracking systems, with weekly and monthly updates.
• Maintains and monitors construction pay application and vendor invoices, processes for approval, and associated documentation and control.
• Coordinates with department project management/field staff for accuracy of amounts billed.
• Oversees staff responsible for investigating discrepancies in pay applications and change order proposals, reviews staff work to confirm proper execution of reconciliation processes, as well as provides development focused feedback to support continuous improvement.
• Coordinates with department project management/field staff and Section Managers for evaluation of contract requirements vs. change order work as well as approach to implementing and processing contract changes.
• Performs other duties as assigned.

Qualifications

• Education: Bachelor’s degree in accounting, finance, or construction project management related field(s) with documented construction project accounting and finance acumen.
• Experience: Minimum of ten (10) years of construction project administration, construction project documentation management, and change order review experience with progressive responsibility managing multiple projects simultaneously and individual responsibility for technical submittal and pay application review and compliance. Three years of supervisory experience that includes day-to-day employee management, assigning tasks, providing guidance, monitoring performance, and dispute resolution.
• Licenses/Certifications: Valid driver’s license with a good driving history.
• Proficiencies: Proficient using computers including Microsoft Office suite applications (Outlook, Word, Excel); experience and high proficiency using Oracle, e-Builder, SharePoint, Bluebeam, Adobe Acrobat or similar software platforms is required. Excellent people, project, organization and time management skills as well as efficient written and oral communication techniques are required. Strong cross-platform electronic organizational thought process, personnel and schedule management. Strong analytical and critical thinking abilities to find and correct arithmetic discrepancies and other forensic accounting skills needed to analyze construction contractor change order requests utilizing technical discipline leads as needed to support their analysis with minimal management oversight. Ability to detect and investigate root cause and effectively resolve inconsistencies in pay applications and change order proposals. Ability to lead staff to achieve goals through clear guidance, encouragement, and effective task prioritization.

Physical Requirements

This role requires sitting for extended periods, typing on a computer, and attending meetings. Must be able to lift objects weighing up to 25lbs. Work is performed in an office environment. Work may also require attendance at work-related construction sites, where the candidate may be exposed to noise, odors, and temperature fluctuations and inclement weather. Candidate must be able to work on properties with construction work underway.

Working Conditions

Work is performed in an office environment. Work may also require attendance at work-related construction sites, where the candidate may be exposed to noise, odors, and temperature fluctuations and inclement weather. Candidate must be able to work on properties with construction work underway.

Pay

Salary Full Salary Range: $73,543 - $168,797
Salary Midpoint: $121,170
Anticipated Starting Salary Range: $97,356 - $121,170
Pace provides full pay ranges so candidates can consider their long-term growth potential.