Secretary V for the Assistant Superintendent of Human Resources

About the role

Primary Purpose To assist the Assistant Superintendent of Human Resources so that he/she may devote maximum attention to the operation of his/her respective department.

Responsibilities

• Serves as a strategic assistant to the Assistant Superintendent by managing priorities, anticipating needs, and enabling effective decision-making.
• Manages background checks and monitoring of criminal history record information (CHRI).
• Acts as the school district local agency security officer (LASO).
• Assists the Assistant Superintendent with employee misconduct reporting to SBEC/TEA.
• Manages communications, ensuring timely responses, appropriate escalation, and alignment with district priorities.
• Supports executive workflow through proactive calendar optimization, balancing competing priorities, and protecting focus time.
• Acts as a primary liaison between the Assistant Superintendent and internal and external stakeholders, including district leadership, staff, families, and community partners.
• Drafts, edits, and manages high-quality communications, presentations, and reports with a high level of accuracy and professionalism.
• Provides exceptional front-facing service to visitors and stakeholders, resolving inquiries with discretion, empathy, and efficiency.
• Leverages modern productivity platforms (e.g., Microsoft 365, Teams, SharePoint, and AI-assisted tools such as Copilot) to streamline workflows, manage information, and enhance collaboration.
• Maintains digital filing systems and records management processes to ensure accessibility, organization, and compliance.
• Identifies opportunities to automate routine administrative processes and improve operational efficiency.
• Plans, coordinates, and executes in-person and virtual meetings, including logistics, technology setup, materials preparation, and participant coordination.
• Develops agendas, briefing materials, and follow-up summaries, including tracking action items and deliverables.
• Provides project coordination support for departmental initiatives, including tracking timelines, deliverables, and status updates.
• Monitors and manages multiple priorities and deadlines in a fast-paced environment with minimal supervision.
• Manages department budget and financial processes, including purchase orders, expense tracking, and travel reimbursements.
• Coordinates procurement activities, ensuring proper inventory levels and adherence to district policies.
• Supports financial tracking and reporting with attention to accuracy and compliance.
• Oversees day-to-day administrative office operations to ensure an efficient, professional, and responsive environment.
• Ensures office systems, supplies, and resources are maintained to support staff productivity.
• Exercises sound judgment in handling confidential and sensitive information in accordance with district policies and legal requirements.
• Makes collaborative decisions within established guidelines while escalating complex issues appropriately.
• Ensures documentation, processes, and communications meet compliance and governance standards.
• Serves as a point of contact for parent and community concerns, ensuring issues are documented, routed, and addressed appropriately