Secretary (Senior Director) - Elementary School Programs

About the role

Performs secretarial duties and provides administrative support to the office of Region 1 ES Achievement & School Support. Maintains all necessary budgetary processes to enhance professional learning across all departments. Interacts with Central Services staff, school staff, and the public.

Responsibilities

• Maintains departmental general ledger;
• creates budget transfers and amendments, as needed;
• creates and processes purchase order and direct pay requests;
• orders, receives and distributes supplies for department;
• processes contracts, service agreements, and payments for agreements generated by the office of Region 1 ES Achievement & School Support;
• Communicates with school system staff and vendors concerning accounts payable items, as required, to effectively clear outstanding financial obligations;
• Organizes and assists with logistics of various meetings for and within the department;
• Makes sure time records for departmental staff including leave requests and reports are processed;
• Processes travel reimbursement requests for departmental staff;
• Generates effective correspondence, presentations, reports, and other documents, as directed;
• Performs other related duties, as assigned.

Requirements

• High school diploma or equivalent;
• Experience in a secretarial or related field;
• Experience in managing and maintaining budget and payroll functions.

Qualifications

• Associate’s degree or equivalent technical training;
• Experience using Oracle business applications;
• Secretarial experience in a Central Services, school, or academic setting.

Skills

• Considerable knowledge of bookkeeping and accounting procedures;
• Considerable knowledge of Microsoft Office, specifically Word, Excel, and PowerPoint;
• Google Apps;
• Effective time management skills;
• Problem solving skills;
• Excellent customer service skills with the ability to calmly route concerns to appropriate staff;
• Ability to work independently without close supervision;
• Ability to communicate clearly and concisely both in oral and written form using a variety of communication techniques and tools to ensure the appropriate flow of information, collaborative efforts, and feedback;
• Ability to understand, interpret, and apply specific rules and regulations governing the processing of fiscal documents, maintenance of financial records, and the preparation of fiscal reports;
• Ability to complete complex tasks and minimize errors with attention to detail;
• Ability to establish and maintain effective working relationships with school system staff, parents, staff members of external agencies, and the community.

Benefits

N/A

Pay

$50,000 - $60,000 annually

Schedule

Monday-Friday (occasional evenings or weekends)