Secretary (OA)

Summary This position is located within the Facility Support Directorate - located at the Captain James A. Lovell Federal Health Care Center (FHCC) located at North Chicago - Illinois. The FHCC is larger than Just a single facility - rather is a system of facilities throughout Northeastern Illinois and Wisconsin which provide medical and dental services to U.S. Military Veterans - Recruits - and Active Duty and eligible beneficiaries. Qualifications IN ORDER TO QUALIFY FOR THIS POSTION YOU MUST MEET THE FOLLOWING REQUIREMENTS: TYPING PROFICIENCY: This position requires the skills of a qualified typist. In addition to meeting the experience and/or education requirements - you must be able to type at least 40 words per minute. ~AND~ SPECIALIZED EXPERIENCE: You must possess one (1) year of specialized experience equivalent to the GS-6 level in the Federal service - that equipped you with the particular knowledge - skills - and abilities (KSA's) needed to successfully perform the duties of the position and that is typically in or related to this Secretary (Office Automation) position to be filled. Specialized experience includes managing multiple calendars; screening calls and visitors; utilizing Microsoft Office Suite to create a variety of documents and reports; tracking suspense items; coordinating travel arrangements. (THIS EXPERIENCE MUST BE SUPPORTED BY YOUR RESUME TO BE CREDITABLE.) For more information on these qualification standards - please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/. Duties ***THIS IS NOT A VIRTUAL POSITION - YOU MUST LIVE WITHIN OR BE WILLING TO RELOCATE WITHIN A COMMUTABLE DISTANCE OF THE DUTY LOCATION*** Duties include - but are not limited to - the following: Processes and tracks all incoming and outgoing correspondencedrafts correspondence as requestedreviews all outgoing correspondence for accuracy and completionReviews and controls all action item requestsSchedule's meetings and sets up video/conference callsPrepares binders for scheduled meetings and eventsRecords and generates meeting minutesCoordinate's travel - makes reservations - prepares itinerary and maintains all required documentationUtilizes a variety of office equipment - software and databases to prepare correspondence - generate reports - manuscripts - graphs - spreadsheets and presentationsPurchase office supplies for the Directorate and supporting staff - maintains records and reconciles purchases following all standard operating procedures and guidelinesProvides general clerical public contact support services such as answering the telephone - referring visitors - or providing information about the officeProcesses incoming and outgoing materials and mail - preparing a variety of correspondence - letters - memos and recurring reportsPerforms timekeeping and leave administration dutiesPerforms other duties as assignedWork Schedule: Monday-Friday 7:00am-3:30pm Recruitment & Relocation Incentives: Not authorized Critical Skills Incentive (CSI): Not Approved