Secretary (OA)

Summary The incumbent will serve as the Administrative Support Assistant in the Pathology and Laboratory Medical Service and provides technical and administrative assistance to the Chief of Pathology and Laboratory medicine - staff Pathologists - Lab Manager - Chemistry - Microbiology - Blood bank - Hematology/ Flow cytometry and anatomic pathology supervisors. The incumbent is often required to exercise independent judgement in responding to inquiries and management actions requiring immediate attention. Qualifications To qualify for this position - applicants must meet all requirements by the closing date of this announcement - 10/26/2026. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS06 position you must have served 52 weeks at the GS05. The grade may have been in any occupation - but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year - it may not clearly demonstrate you possess one-year time-in-grade - as required by the announcement. In this instance - you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience and/or education as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS05 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include - but are not limited to: Clerical/administrative support in a CLINICAL OFFICE setting performing the following duties: Uses computers - software applications - databases - and automated systems to accomplish work; Works with clients and customers to assess their needs - provide information or assistance - resolve their problems - or satisfy their expectations; knows about available products and services; is committed to providing quality products and services; Knowledge of filing - typing - entering data - maintaining records - taking shorthand - and using and completing forms; Expresses information (for example - ideas or facts) to individuals or groups effectively - taking into account the audience and nature of the information (for example - technical - sensitive - controversial); makes clear and convincing presentations; listens to others - attends to nonverbal cues - and responds appropriately; Knowledge of the uses of database management systems and software to control the organization - storage - retrieval - security - and integrity of data. Typing Requirement: Applicants for this position must show possession of the (typing) proficiency requirement which is 40 words per minute typing speed. For more information on these qualification standards - please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/. Duties Major duties include - but are not limited to the following: Prepares editorial correspondence in accordance with the associated guidelines with includes extensive medical terminology - formulas - graphs - and chartsEnters CPT coding into VISTA from pathology reports in order to provide statistics and to support correct billingAlert the pathologists regarding discrepancies in CPT codes discoveredReviews the billing from the Reference laboratory for discrepancies and accuratelyAccurately reconciles all errors and contacts all reference labs including the University laboratory - ARUP - Ann Arbor and other VA medical centersActs as lFCAP clerk back up to pay bills in a timely manner and updates official Budgetary Contract trackerWorks closely with the Lab Manager to ensure adequate monetary coverage for all contractsCoordinates the compilation of quality assurance information for review by the Chief of PALMSPrepares material for pathologists to use in Weekly Tumor Board meetings and disseminates to all providersInterprets surgical - cytology and related reports so the pathologists will have all the pertinent reports for use in the Tumor BoardPrepares slides and reports for tracking so they can be mailed through UPS at the request of the patient or providerTranscribes dictation of PALMS surgical - cytology - and autopsy reports and written material from the Chief and other staff physicians including reports - official correspondences - inter-office memorandums - conference minutes etcTranscribes clinical histories - gross - microscopic and diagnoses for surgical - cytology - autopsy and other pathology specimensActs as a Timekeeper (for the service line/department) and serves as ADPAC supportProvides general clerical public contact support services such as answering the telephone - referring visitors - or providing information about the office - its functions - and standard operating procedures - as well as similar informationScreens calls and personally answers calls when the requested information concerns routine and procedural requirementsScreens the supervisors' and staff members' calls and determines if the call requires their attentionProcesses incoming and outgoing materials such as correspondence - reports - memoranda - and other forms of written communicationReviews outgoing correspondence and reports for accuracy and completeness - prepares public presentation outlines - etcSchedules meetings - appointments - and conference calls as requestedMaintains the appointment calendar - schedules appointments - reminds supervisor/staff members of the subject matter prior to the meeting and makes administrative arrangements as requiredObtains and monitors the use of servicessupplies - or equipment for the officeWork Schedule: Monday - Friday8:00 am - 4:30 pmVirtual: This is not a virtual positionPosition Description/PD#: Secretary (OA)/PD019450 Relocation/Recruitment Incentives: Not Authorized Critical Skills Incentive (CSI): Not Approved Permanent Change of Station (PCS): Not Authorized