Secretary - Circuit Courts

Brief Description

Department: Fifth Division Circuit Court
Position Control Number: 0405-001
FLSA Status: Personal Staff not subject to FLSA
Safety Sensitive Designation: Not designated as safety-sensitive
Random Drug/Alcohol Test: No
Opening Date: August 27, 2026
Closing Date: September 2, 2026 at 11:59 PM

JOB SUMMARY

To provide secretarial and administrative support to the staff of the Pulaski County Circuit Court.

Essential Job Functions

• Answers the departmental telephone to provide information and assistance to callers.
• Performs receptionist duties in the greeting and screening of visitors.
• Relieves the Receptionist as needed.
• Prepares accounts payable vouchers for bills or items purchased for the department.
• Drafts correspondence, memoranda, and various forms for the Judge and staff.
• Prints letters on letterhead as requested by Judge and prepares envelopes for mailing.
• Enters orders signed by the Judge.
• Opens and distributes mail.
• Checks mailbox in clerk’s office and distributes daily.
• Makes travel arrangements and registers the Judge and court staff for seminars as required.
• Prepares payroll time sheets for court employees.
• Establishes and maintains confidential files of court employees' leave information.
• Serves as backup to the Trial Court Assistant if absent by assisting the Judge during court.
• Requests information from schools regarding juvenile performance and attendance.
• Escorts Juveniles to Intake for verification of personal information.
• Escorts parents to counsel with Intake Officer.
• Assists Bailiff with providing jury biographical information to attorneys.
• Scans in jurors during jury orientation and on the day of trial.
• Validates parking tickets of jurors.
• Assists Law Clerk and Trial Court Assistant with reports upon request.
• Processes citizen’s complaints; checks prior convictions and police reports.
• Maintains office records and inventory of supplies.
• Prepares necessary documents to ensure inmates are transported to and from the court.

Secondary Duties And Responsibilities

Performs other related duties as required.

Personnel Supervised

None

Working Conditions

Work is performed in a smoking-restricted office environment.

Minimum Qualifications

• Considerable knowledge of legal terminology, the court system, legal procedures, and practices.
• Considerable knowledge of the preparation and maintenance of legal documents and case files.
• Considerable knowledge of office practices, procedures, equipment, and terminology.
• Some knowledge of basic mathematics.
• Ability to maintain detailed accurate record-keeping systems.
• Ability to communicate effectively in writing.
• Ability to handle confidential materials in a reliable manner.
• Ability to prepare numerical reports.
• Ability to attend work regularly and reliably.

Requirements

• Completion of high school or GED equivalency; considerable clerical work experience with record keeping in a legal, court system, or related area; or any equivalent combination of experience and training which provides the required skills, knowledge, and abilities.
• Employment is contingent upon the successful completion of a criminal background check.
• Regular and reliable attendance is an essential function of this position.
• Prefer proficiency with the Spanish Language.

Accessibility Notice

If you are an individual with disabilities who needs accommodation or you are having difficulty using or website to apply for employment, please contact humanresources@pulaskicounty.net or call (501) 340-6110.